Faculty Operations & Facilities Lead

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Nanyang Technological University (NTU) in Singapore is seeking an Assistant Manager (Faculty Operations & Support) within the School of Civil and Environmental Engineering to oversee administrative operations, facilities management and space planning, ensuring compliant and efficient service delivery across the school.

You will coordinate examination logistics, manage stakeholder relations, and drive continuous improvement of SOPs and workflows, with a focus on accuracy, timeliness and quality

Qualifications

• Bachelor's degree from a recognised university.
• 3–5 years of relevant experience in administration, operations, facilities management or similar roles.
• Experience in managing administrative operations, facilities coordination, project coordination and stakeholder engagement.
• Strong organisational, analytical and problem-solving skills with the ability to manage multiple priorities.
• Good knowledge of procurement processes, vendor management, compliance, and operational procedures.
• Proficient in Microsoft Office applications; experience with enterprise systems is advantageous.
• Excellent communication and interpersonal skills with the ability to work with stakeholders at all levels.

Responsibilities

• Oversee daily administrative operations such as office services, room and space administration, access management, enquiries management and service delivery standards.
• Manage office space planning, renovation works, relocation projects, furniture procurement, maintenance coordination and facilities improvement initiatives.
• Oversee asset management, inventory records, access control and shared facilities to ensure accountability and compliance.
• Manage stakeholder and vendor relationships to support procurement, maintenance, events and operational activities.
• Develop and improve SOPs, workflows and operational processes to enhance efficiency and service quality.
• Prepare operational reports, analyse data and provide recommendations to support management decision-making.
• Coordinate examination administration and logistics, including venue arrangements, examination processes and quality assurance.
• Ensure compliance with university policies, governance requirements, safety procedures and audit requirements.

Skills

Organisational skills

Analytical skills

Problem solving

Stakeholder engagement

Vendor management

Procurement knowledge

Communication skills

Microsoft Office proficiency

Enterprise systems experience

Education

Bachelor's degree

Tools

Microsoft Office

Enterprise systems

Job description

Nanyang Technological University (NTU) in Singapore is seeking an Assistant Manager (Faculty Operations & Support) within the School of Civil and Environmental Engineering to oversee administrative operations, facilities management and space planning, ensuring compliant and efficient service delivery across the school.

You will coordinate examination logistics, manage stakeholder relations, and drive continuous improvement of SOPs and workflows, with a focus on accuracy, timeliness and quality