Faculty Operations & Engagement Lead

Nanyang Technological University; Singapore; On-site; SGD 65,000 - 90,000; Full time

Job summary

Nanyang Technological University’s School of Mechanical & Aerospace Engineering seeks a Senior Executive to support the Head of Faculty Affairs with faculty operations and administrative matters. You will help ensure accurate, timely services across procurement, travel, committee secretariat, and documentation.

Based at NTU Main Campus, you will collaborate with Finance, HR and Research Office, assist with space management, events, and recruitment activities while maintaining confidentiality and

Qualifications

• Degree in Business Administration, Management, Education, or related field.
• 3–5 years of professional administrative experience in higher education or related settings.
• Experience supporting leaders and managing complex workflows (travel, events, scheduling, logistics).
• Proficiency with productivity and collaboration tools; familiarity with Workday and Ariba preferred.

Responsibilities

• Provide executive and secretarial support to faculty including procurement, claims, travel arrangements, and document submissions.
• Secretariat support for committees and meetings; agenda preparation, minute-taking, and follow-ups.
• Liaise with Finance, HR, Research Office and external vendors to resolve issues and streamline processes.
• Support space management for research labs and renovation projects.
• Organise events, seminars, workshops, and academic visits with logistics and funding management.
• Assist in faculty recruitment and appointment processes; maintain records and reporting.

Skills

Organisational skills

Time-management

Interpersonal communication

Written communication

Productivity tools

Workday

Ariba

Education

Degree in Business Administration / Management / Education

Tools

Workday

Ariba

Job description

Nanyang Technological University’s School of Mechanical & Aerospace Engineering seeks a Senior Executive to support the Head of Faculty Affairs with faculty operations and administrative matters. You will help ensure accurate, timely services across procurement, travel, committee secretariat, and documentation.

Based at NTU Main Campus, you will collaborate with Finance, HR and Research Office, assist with space management, events, and recruitment activities while maintaining confidentiality and