Faculty HR Operations & Reappointment Coordinator

Nanyang Technological University, Singapore (NTU Singapore); Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

NTU Singapore is seeking an HR professional to provide end-to-end operational and administrative support to assigned Schools for faculty processes, focusing on Reappointment, Re-employment, and Promotion & Tenure. You will coordinate with Schools and Faculty Affairs Office, prepare documentation, maintain HR records, and support meetings and project improvements within SLAs.

The role requires a Diploma or Degree in HR or Business Administration, strong communication and organisational skills,

Qualifications

• Diploma or Degree in Business Administration, or a related discipline ie. Human Resources
• Good knowledge of the Employment Act and Labour laws of Singapore
• Comfortable to handle/review a high volume of administrative transactions
• Strong written and verbal communication skills
• Good interpersonal and organisational abilities.
• Meticulous, with a strong service‑oriented mindset.
• Proficient in Microsoft Office applications and PowerPDF
• Working knowledge of Workday is advantageous

Responsibilities

• Manage advance planning, preparation and maintenance of the annual Faculty Reappointment and Re‑employment database across all appointment schemes, ensuring alignment with University governance timelines.
• Coordinate with Colleges and Schools to disseminate cases, track reviews, and ensure timely tabling and submission for university-level meetings, including follow‑ups and reminders to prevent delays.
• Proactively monitor contract expiry and renewal timelines to enhance stakeholder readiness, minimise last‑minute escalations, and support smooth monthly university-level meeting planning.
• Provide HR operational and secretariat support to School‑level committees involved in faculty appointment, reappointments, promotion and tenure deliberations.
• Support university‑level meetings by preparing logistics, taking minutes, and working jointly with team members to ensure smooth coordination.
• Contribute to HR‑related projects, process improvement initiatives, and workflow enhancements.

Skills

Communication skills

Interpersonal skills

Organisational skills

Attention to detail

HR knowledge

Education

Diploma/Degree in HR or Business Administration

Tools

MS Office

PowerPDF

Workday (advantageous)

Job description

NTU Singapore is seeking an HR professional to provide end-to-end operational and administrative support to assigned Schools for faculty processes, focusing on Reappointment, Re-employment, and Promotion & Tenure. You will coordinate with Schools and Faculty Affairs Office, prepare documentation, maintain HR records, and support meetings and project improvements within SLAs.

The role requires a Diploma or Degree in HR or Business Administration, strong communication and organisational skills,