Factory Gatehouse Coordinator

VISION ONE PTE. LTD.; Singapore; On-site; SGD 20,000 - 28,000; Full time

Job summary

Vision One PTE. LTD. is seeking a gatehouse receptionist to manage visitor and delivery check-ins at our factory. You will record details, verify documents, direct delivery traffic, and maintain logs to ensure smooth operations.

The role requires strong communication, reliability and the ability to coordinate with multiple departments. Weekend or public holiday availability may be required to support factory operations.

Qualifications

• Minimum secondary education or equivalent.
• Experience in factory, warehouse, reception, administration, or gatehouse preferred.
• Good communication and interpersonal skills.
• Responsible, punctual, and attentive to details.
• Able to communicate with visitors, suppliers, delivery drivers, and employees professionally.
• Weekend/public holiday availability if required.

Responsibilities

• Register all visitors, contractors and delivery drivers entering the factory.
• Record vehicle number, driver details, company name and purpose of visit.
• Verify delivery/collection documents where required.
• Contact the relevant department to confirm visitors or deliveries.
• Issue and collect visitor passes.
• Record vehicle entry and exit times.
• Direct delivery vehicles to the designated loading/unloading area.
• Maintain accurate gatehouse records and daily logs.
• Monitor employee attendance and access where required.
• Coordinate with Production, Warehouse, Purchasing and Administration regarding visitors and deliveries.
• Report any unusual situations, discrepancies, or difficulties to the Supervisor or relevant department for further action.
• Ensure the gatehouse and reception area are kept clean and organised.
• Perform general gatehouse administrative duties assigned by Management.

Skills

Communication skills

Interpersonal skills

Attention to detail

Professional demeanor

Education

Secondary education

Job description

Key Responsibilities

• Register all visitors, contractors and delivery drivers entering the factory.
• Record vehicle number, driver details, company name and purpose of visit.
• Verify delivery/collection documents where required.
• Contact the relevant department to confirm visitors or deliveries.
• Issue and collect visitor passes.
• Record vehicle entry and exit times.
• Direct delivery vehicles to the designated loading/unloading area.
• Maintain accurate gatehouse records and daily logs.
• Monitor employee attendance and access where required.
• Coordinate with Production, Warehouse, Purchasing and Administration regarding visitors and deliveries.
• Report any unusual situations, discrepancies, or difficulties to the Supervisor or relevant department for further action.
• Ensure the gatehouse and reception area are kept clean and organised.
• Perform general gatehouse administrative duties assigned by Management.

Requirements

• Minimum Secondary School education or equivalent.
• Previous experience in a factory, warehouse, reception, administration, or gatehouse environment is preferred.
• Good communication and interpersonal skills.
• Responsible, punctual, and attentive to details.
• Able to communicate with visitors, suppliers, delivery drivers, and employees professionally.
• Able to work weekends or public holidays if required.