Facilities & Procurement Executive

Cushman & Wakefield; Singapore; On-site; SGD 47,000 - 76,000; Full time

Benefits offered by this job

Global company

Career development

Diversity and Inclusion

Flexible and agile work environment

Job summary

Cushman & Wakefield in Singapore seeks a meticulous Facilities & Procurement Executive for a 100% desktop-based role, handling administrative management, vendor procurement and technical documentation for Hard FM operations. The ideal candidate understands M&E systems, excels at paperwork, and can draft purchase orders and bills of quantities.

You will prepare Bills of Quantities, cost estimates and scopes of work for routine maintenance; raise and track POs, check quotations, and process

Qualifications

• Degree in Facilities Management, Mechanical/Electrical Engineering, Quantity Surveying, or related discipline.
• Fresh Degree Graduates welcome to apply.
• Diploma with at least 3 years Hard FM admin or procurement experience.

Responsibilities

• Procurement & Financial Paperwork: prepare BQs, cost estimates, and SOWs for routine maintenance and repair works.
• PO & Invoice Management: raise/track POs, cross-check vendor quotations, process invoices for approval.
• Hard FM Technical Review: review service reports, proposals, method statements and compliance docs for M&E, HVAC, fire protection, electrical systems.
• Contract Administration: support vendor contract processing, verify variations, maintain vendor databases.
• Documentation & Compliance: maintain audit-ready facilities records, O&M manuals, warranties, licenses, and monthly expenditure tracking.

Skills

MS Excel

MS Word

ERP or procurement systems

Attention to detail

Numerical accuracy

Written communication

M&E familiarity

Education

Bachelor's Degree in Facilities Management / Mechanical / Electrical Engineering / Quantity Surveying

Diploma in a relevant field with at least 3 years Hard FM admin or procurement experience

Tools

ERP systems

Job description

Facilities & Procurement Executive

We are seeking a meticulous Facilities & Procurement Executive for a 100% desktop-based role. This position focuses on administrative management, vendor procurement, and technical documentation for Hard FM operations. The ideal candidate possesses a solid understanding of mechanical and electrical (M&E) systems, excels at paperwork, and can draft Purchase Orders (POs) and Bills of Quantities (BQs).

About the role

Procurement & Financial Paperwork: Prepare accurate Bills of Quantities (BQs), cost estimations, and scopes of work (SOW) for routine maintenance and repair works.

PO & Invoice Management: Raise and track Purchase Orders (POs), cross-check vendor quotations against delivery documents, and process contractor invoices for approval.

Hard FM Technical Review: Review contractor service reports, technical proposals, method statements, and compliance documentation for M&E, HVAC, fire protection, and electrical systems.

Contract Administration: Support vendor contract processing, verify contract variations, and maintain updated vendor databases.

Documentation & Compliance: Maintain audit-ready facilities records, O&M manuals, warranties, statutory licenses, and monthly expenditure tracking reports.

About You

Degree in Facilities Management, Mechanical/Electrical Engineering, Quantity Surveying, or related discipline (Fresh Degree Graduates are welcome to apply), OR Diploma in a relevant field with at least 3 years of experience in Hard FM administrative or procurement roles.

Technical & Admin Skills

Familiarity with M&E systems, basic ability to read technical specifications, and prepare precise Bills of Quantities (BQs) and PO paperwork.

Software

Proficiency in MS Excel, MS Word, and general ERP or procurement systems.

Key Attributes

High attention to detail, strong numerical accuracy, and clear written communication skills.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company
• Career development and a promote from within culture
• An organisation committed to Diversity and Inclusion

We are committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program. We have a vision of the future, where people simply belong. That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day.

We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it.

INCO: "Cushman & Wakefield"

About Cushman & Wakefield

CUSHMAN & WAKEFIELD (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture. For additional information, visit www.cushmanwakefield.com