Facilities & Operations Manager | Vendor & Fire Safety

Habib Bank AG; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Habib Bank AG is seeking a Facilities Officer to plan, coordinate, and oversee maintenance across Bank facilities including DR center. The role involves vendor management, asset upkeep, tenancy support, and event logistics to ensure smooth operations.

Responsibilities include coordinating with building management, maintaining records, supervising renovations, and acting as Fire Warden for fire safety compliance.

Responsibilities

• Plan, schedule, and coordinate preventive and corrective maintenance services with external vendors for all Bank facilities, including office spaces, residential apartments, and the Disaster Recovery (DR) center.
• Oversee fixed-asset maintenance by conducting routine inspections, tracking asset conditions, maintaining updated records, and coordinating repairs and servicing.
• Support the Department Head in tenancy renewals, space planning, and office renovation initiatives, including supervision and coordination of works at the DR center.
• Provide facilities and logistics support for office events, meetings, and internal programs, ensuring proper setup, functionality, and post-event reinstatement.
• Coordinate repair, maintenance, and compliance matter with building management and landlords to ensure adherence to building regulations and service standards.
• Manage vendor onboarding and registration, maintain vendor documentation, and conduct annual vendor performance evaluations.
• Maintain inventory of stationery and pantry supplies; verify invoices and support procurement activities by sourcing vendors, reviewing quotations, and making recommendations on cost-effectiveness and service quality.
• Assist the Head of Operations in addressing facilities-related audit observations, implementing corrective actions, and strengthening controls to prevent recurrence.
• Serve as the Bank’s Fire Warden, ensuring compliance with fire safety regulations, coordinating drills, and supporting emergency preparedness initiatives.
• Coordinate record archival and document management activities for the Branch in accordance with internal policies and regulatory requirements.
• Maintain and regularly update the Bank’s internal phone directory and perform other ad-hoc corporate support and administrative duties as assigned.

Job description

Habib Bank AG is seeking a Facilities Officer to plan, coordinate, and oversee maintenance across Bank facilities including DR center. The role involves vendor management, asset upkeep, tenancy support, and event logistics to ensure smooth operations.

Responsibilities include coordinating with building management, maintaining records, supervising renovations, and acting as Fire Warden for fire safety compliance.