Assistant Facilities Manager/ Manager (East) (Fire Safety & Hands-on)

Private Advertiser; Singapore; On-site; SGD 45,000 - 68,000; Full time

Job summary

Private Advertiser is seeking an Assistant Facilities Manager in Singapore to oversee daily facilities operations, maintenance, safety, and compliance in a fast-paced environment. You will coordinate multiple building services, support security operations, and liaise with contractors and vendors to ensure service standards are met.

The role involves monitoring budgets, project schedules, and sustainability initiatives while ensuring adherence to regulatory requirements and smooth business

Qualifications

• Good project coordination, communication, and stakeholder management skills.
• Familiarity with building maintenance and M&E systems.
• Able to coordinate with contractors and service providers.

Responsibilities

• Support the HOD in overseeing daily operations, maintenance, safety, and compliance of facilities.
• Coordinate preventive and corrective maintenance to minimize downtime.
• Conduct regular site inspections and follow up on defects and rectification works.
• Maintain facility asset records, maintenance schedules, and equipment documentation.
• Coordinate cleaning, waste management, and facility services.
• Support security operations including CCTV, access control, alarm systems, and service providers.
• Liaise with contractors, vendors, landlords, and service providers on maintenance matters.
• Monitor vendor performance and ensure works meet service standards.
• Assist with renovation, refurbishment, fit-out, and upgrading projects.
• Monitor project schedules, costs, work progress, and quality.
• Support compliance with safety, fire safety, and building regulations.
• Assist with safety inspections, risk assessments, emergency procedures, and business continuity planning.
• Support preparation and monitoring of OPEX and CAPEX budgets.
• Track maintenance costs and identify cost-saving opportunities.
• Support sustainability and energy-saving initiatives.

Skills

Project coordination

Communication

Stakeholder management

Education

FM/Engineering degree

Job description

Assistant Facilities Manager

(Retail MNC | 5 Days)

Job Responsibilities

As an Assistant Facilities Manager, you will support the HOD in overseeing the daily operations, maintenance, safety, and compliance of the company’s facilities to ensure a safe and well-maintained working environment.

• Support the maintenance of building systems including HVAC, electrical, plumbing, lifts/escalators, fire protection, and backup power systems.

• Coordinate preventive and corrective maintenance works to minimize operational downtime.

• Conduct regular site inspections and follow up on maintenance defects and rectification works.

• Maintain facility asset records, maintenance schedules, and equipment documentation.

• Coordinate cleaning, housekeeping, waste management, pest control, and other facility services.

• Support security operations including CCTV, access control, alarm systems, and security service providers.

• Liaise with contractors, vendors, landlords, and service providers on maintenance and facility-related matters.

• Monitor vendor performance and ensure works are completed according to agreed service standards.

• Assist with renovation, refurbishment, fit-out, and upgrading projects.

• Monitor project schedules, costs, work progress, and quality.

• Support compliance with workplace safety, fire safety, building regulations, and statutory requirements.

• Assist with safety inspections, risk assessments, emergency response procedures, and business continuity planning.

• Support the preparation and monitoring of OPEX and CAPEX budgets.

• Track maintenance costs and assist in identifying cost-saving opportunities.

• Support sustainability and energy-saving initiatives across facilities.

Requirements

• Diploma or Degree in Facilities Management, Mechanical, Electrical or Civil Engineering, or related discipline.

• Minimum 3–5 years of experience in Facilities Management, Property Management, or Building Operations.

• Good knowledge of building maintenance, M&E systems, HVAC, electrical, plumbing, and fire protection systems.

• Familiarity with BMS and/or CMMS will be an advantage.

• Experience coordinating contractors, vendors, and service providers.

• Good project coordination, communication, and stakeholder management skills.

• Knowledge of workplace safety, fire safety, and statutory compliance requirements.

• Able to work independently and support multiple facility-related matters in a fast-paced environment.