Facilities & Operations Coordinator

TALENT TRADER GROUP PTE. LTD.; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

TALENT TRADER GROUP PTE. LTD. is seeking a Facilities Coordinator to oversee routine inspections, maintenance scheduling, and vendor management for our office and facilities.

You will coordinate contractors, manage documentation, and ensure compliance with safety and procurement processes. The role requires a diploma in facilities or related fields, at least 3 years of experience in facilities operations, and excellent communication skills to liaise with vendors and internal teams.

Qualifications

• Diploma in Facilities or related field is required.
• Minimum 3 years of experience in facilities/operational administration and building maintenance coordination.
• Excellent communication and presentation skills are essential.

Responsibilities

• Perform routine building and workplace inspections with the Building & Facilities Lead and track defects to resolution.
• Maintain preventive maintenance and inspection schedules for building systems and facilities equipment.
• Coordinate planned maintenance, repairs, and minor facilities improvement projects.
• Handle facilities helpdesk requests, log issues, engage vendors, and monitor progress to completion.
• Coordinate site visits with contractors and vendors and verify work is completed satisfactorily.
• Maintain contractor documentation: quotations, risk assessments, permits, purchase orders, job sheets, service reports.

Skills

Communication skills

Presentation skills

Vendor coordination

Documentation

Education

Diploma in Facilities or related fields

Job description

TALENT TRADER GROUP PTE. LTD. is seeking a Facilities Coordinator to oversee routine inspections, maintenance scheduling, and vendor management for our office and facilities.

You will coordinate contractors, manage documentation, and ensure compliance with safety and procurement processes. The role requires a diploma in facilities or related fields, at least 3 years of experience in facilities operations, and excellent communication skills to liaise with vendors and internal teams.