Facilities Executive

CEVA Logistics; Singapore; On-site; SGD 89,000 - 123,000; Full time

Job summary

CEVA Logistics in Singapore is seeking a Facilities Executive to manage day-to-day facilities and security across our office and warehouse sites. You will lead multi-site projects including new fittings, relocations and site migrations while championing sustainability and maintaining high-quality facilities documentation.

We require a Diploma or Bachelor’s Degree in Facilities Management (or related field) and 2–3 years of facilities management experience.

Qualifications

• Diploma or Bachelor’s Degree in Facilities Management, Building Services, Engineering, or a related discipline.
• GMAP, GMAAP, GMFM or similar certifications are advantageous.
• Strong interpersonal, negotiation and communication skills are essential.

Responsibilities

• Manage and implement preventive maintenance programs for key infrastructure systems across multiple sites.
• Lead A&A, refurbishment, fitting-out, relocation and site migration projects.
• Ensure documentation for contracts, tender specs and regulatory compliance is thorough and up-to-date.
• Collaborate with Operations, IT, QHSE and sustainability teams to improve facilities performance.
• Oversee service providers and ensure KPIs and SLAs are met.
• Maintain safety, building codes and regulatory compliance across sites in Singapore.

Skills

Interpersonal communication

Negotiation

Time management

Education

Diploma/Bachelor's in Facilities Management

GMAP/GMAAP/GMFM certifications

Tools

AutoCAD

Job description

CEVA Logistics, a world leader in third-party logistics, provides global supply chain solutions to connect people, products and providers all around the world. Headquartered in Marseille, France, CEVA Logistics offers a broad range of end-to-end, customized solutions in contract logistics and air, ocean, ground and finished vehicle transport in 170 countries worldwide thanks to its approximately 110,000 employees at approximately 1,500 facilities. With a pro forma 2023 revenue of US$20.2 billion, CEVA Logistics is part of the CMA CGM Group, a global player in sea, land, air and logistics solutions.

YOUR ROLE

The Facilities Executive is responsible for the effective management of day-to-day facilities and security operations across our office and warehouse sites at CEVA Logistics. An expanded role to manage/lead facilities operations across an expanding logistics footprint, driving complex multi-site projects including new fitting-out, reinstatement, relocation, and site migrations, while championing corporate sustainability initiatives and maintaining rigorous standards of facilities documentation.

WHAT ARE YOU GOING TO DO

Primary Responsibilities

Manage and implement preventive maintenance programs for key infrastructure systems, including ACMV, M&E services, BMS, Security Access Control, Cleaning & Pest Control, Landscaping, and General Building Services, to ensure optimal performance and lifespan across an expanding multi-site portfolio.

• Manage and coordinate Addition & Alteration (A&A), refurbishment, reinstatement, fitting-out, relocation, enhancement projects and other capital works to ensure quality, compliance, and timely delivery —specifically leading new site setup, fit-outs, transitions, and site migration projects to support the growing logistics footprint.
• Develop and execute preventive maintenance work plans to ensure uninterrupted facility operations and contract compliance
• Evaluate and manage service vendors/contractors for maintenance, servicing, and repair works; ensure M&E systems and equipment function reliably
• Monitor and ensure timely renewal of all authority licenses and term maintenance contracts. Meticulously gather user/operational requirements and prepare highly structured documentation for contract renewals and procurement tender specifications
• Collaborate with internal teams e.g. Operations, IT, QHSE to drive continuous improvement in facilities, performance and standards. Partner with sustainability committees to implement green building initiatives and energy-conservation projects.
• 7 Oversee and evaluate the performance of service providers (hard and soft services), ensuring KPIs and SLAs are met.
• Promptly address user feedback and ensure rectification works are completed with minimal disruption
• Establish high standards of documentation, including compiling detailed tender comparison summaries, budget trackers, and management reports.
• Drive facilities sustainability programs, supporting carbon footprint reduction, waste management optimization, and energy/water efficiency tracking.
• Perform any other duties as assigned by supervisor or management.

WHAT ARE WE LOOKING FOR?

• Diploma or Bachelor’s Degree in Facilities Management, Building Services, Engineering, or a related discipline
• At least 2 to 3 years of in facilities management experience in industrial and/or commercial/ developments.
• Good technical knowledge of M&E systems and familiarity with local regulatory guidelines, building codes, and safety standards. Proven experience managing multiple distributed sites concurrently, and a track record of successfully executing fitting-out, reinstatement, and site relocation/migration projects.
• Green Mark Accredited Professional (GMAP), Green Mark for Advanced Accredited Professional (GMAAP). Certified Green Mark Facilities Manager [Certified GMFM], Accredited Professional (Facilities Management)
• Logistics industry experience preferred
• Proficiency and aptitude in structural documentation, including drafting comprehensive technical specs, tender evaluation summaries, and requirement gathering for contract renewals.
• Knowledge of security systems, building, real estate and authoritative regulations. Ability to understand building plans (PDF or Auto CAD).
• Strong interpersonal, negotiation, and communication skills; able to engage effectively with both internal and external stakeholders.
• Meticulous, highly organized, and structured approach to project tracking and record-keeping.
• Resourceful, detail-oriented, and results-driven with excellent organizational and time-management skills
• Advantageous to have own transport for travelling across sites within Singapore.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement, pension, health, and life assurance. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.