Facilities Executive

Wenet SGP Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Wenet SGP Pte Ltd seeks a General Affairs Executive to support daily operations of its office, warehouse, and dormitory facilities. The role covers maintenance coordination, vendor management, procurement, and on-site support.

Key requirements include 3–5 years in general affairs or facilities roles, strong vendor coordination, and Mandarin Chinese communication skills. The position involves cross-site support and on-site operations across multiple premises.

Qualifications

• 3–5 years of experience in general affairs, facilities, property, office, warehouse, dormitory, or operational support roles.
• Experience coordinating repair and maintenance works, contractors, and service providers.
• Experience in purchasing, vendor sourcing, quotation comparison, and related documentation.
• Strong organisational, coordination, and follow-up skills demonstrated through managing multiple tasks and deadlines.
• Ability to support on-site operational requirements across different premises as required.
• Ability to communicate effectively in Mandarin and read and write Chinese.

Responsibilities

• Oversee maintenance and upkeep of office, warehouse, and dormitory facilities to ensure operational readiness.
• Conduct regular inspections to identify repair and maintenance needs and follow up to resolution.
• Perform minor repairs when appropriate and coordinate contractors for repairs works and premises inspections.
• Coordinate and supervise cleaning, security, maintenance, and other service providers to ensure quality service delivery.
• Monitor contractor work completion, evaluate performance, and maintain related documentation accurately.
• Maintain detailed maintenance records and prepare reports on facility conditions and activities.
• Liaise with tenants, clients, contractors, and stakeholders to support on-site operational requirements effectively.
• Manage purchasing activities by obtaining quotations, preparing vendor comparisons, and facilitating procurement decisions.
• Execute other ad-hoc general affairs and operational duties as assigned to support smooth company operations.

Skills

Mandarin language proficiency

Vendor management

Facilities coordination

Job description

Company Overview

Wenet SGP Pte Ltd is an enterprise management consulting firm headquartered in Taipei, with offices in the United States, Japan, Malaysia, and Singapore. We provide professional services in branding, marketing, management consulting, talent development, and specialised advisory services.

Job Summary

The General Affairs Executive will support the day-to-day upkeep and operations of the Company’s office, warehouse, and dormitory facilities, including maintenance coordination, vendor management, procurement, and on-site support.

Responsibilities

• Oversee maintenance and upkeep of office, warehouse, and dormitory facilities to ensure operational readiness


• Conduct regular inspections to identify repair and maintenance needs and follow up to resolution


• Perform minor repairs when appropriate and coordinate contractors for repairs works and premises inspections


• Coordinate and supervise cleaning, security, maintenance, and other service providers to ensure quality service delivery


• Monitor contractor work completion, evaluate performance, and maintain related documentation accurately


• Maintain detailed maintenance records and prepare reports on facility conditions and activities


• Liaise with tenants, clients, contractors, and stakeholders to support on-site operational requirements effectively


• Manage purchasing activities by obtaining quotations, preparing vendor comparisons, and facilitating procurement decisions


• Execute other ad-hoc general affairs and operational duties as assigned to support smooth company operations

Preferred competencies and qualifications

• 3-5 years of experience in general affairs, facilities, property, office, warehouse, dormitory, or operational support roles


• Experience coordinating repair and maintenance works, contractors, and service providers


• Experience in purchasing, vendor sourcing, quotation comparison, and related documentation


• Strong organisational, coordination, and follow-up skills demonstrated through managing multiple tasks and deadlines


• Ability to support on-site operational requirements across different premises as required


• Ability to communicate effectively in Mandarin and read and write Chinese, as the role requires regular communication with Mandarin-speaking clients, vendors, contractors, and stakeholders, and handling Chinese-language instructions, correspondence, and documentation.