Facilities & Events Coordinator: Smooth Ops & Vendor Liaison

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Coordinator to manage day-to-day operations, ensure a safe and clean environment, and coordinate vendors for services such as cleaning, pest control, and landscaping. The role includes event support, records maintenance, and budget-conscious activity oversight.

The ideal candidate has at least 1 year of FM/Coordinator experience, strong communication skills, and proficiency in MS Office and CMMS tools.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services.
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.
• Ability to work under pressure and customer service oriented.
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco).

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Facilities management

Vendor coordination

Event coordination

MS Office

Tools

CMMS (Facility Bot)

Condeco Visitor Management

Job description

PERSOL Singapore Pte Ltd is seeking a Facilities Coordinator to manage day-to-day operations, ensure a safe and clean environment, and coordinate vendors for services such as cleaning, pest control, and landscaping. The role includes event support, records maintenance, and budget-conscious activity oversight.

The ideal candidate has at least 1 year of FM/Coordinator experience, strong communication skills, and proficiency in MS Office and CMMS tools.