Facilities Assistant

SODEXO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

SODEXO SINGAPORE PTE. LTD. at Buona Vista is seeking a Facilities Assistant (9:30am–6:30pm, Mon–Fri) to deliver hospitality and maintain facilities. You will manage vendors, coordinate routine maintenance, and assist with events, while handling reception, admin, and security-related tasks.

Required are a Diploma in Facilities Management, OH&S knowledge, and strong English; proficiency in MS Office and good time-management and teamwork are essential. This is an on-site role in Singapore.

Qualifications

• Diploma in Facilities Management or equivalent required.
• Background in facility or related discipline.
• Knowledge of OH&S requirements and government agency frameworks.
• Proficiency in Microsoft Office and Access.

Responsibilities

• Attend and deliver hospitality services at high standards.
• Manage vendors to ensure timely deliveries and maintain relationships.
• Schedule regular maintenance to keep equipment in good working order.
• Set up and tear down events as needed.
• Perform administrative duties and support reception and mailroom.
• Operate ticketing system and act as first responder to user issues.
• Coordinate with government representatives and manage site access controls.
• Support security-related notifications and escalate findings.
• Track spare parts, tools inventory, and report repair status.

Skills

Diploma in Facilities Management

Facility management background

OH&S knowledge

MS Office

Access

Time management

Teamwork

English fluency

Education

Diploma in Facilities Management

Tools

Microsoft Office

Access

Job description

Location: Buona Vista

Facilities Assistant (9:30am - 6:30pm, Mon - Fri Only)

Attends and delivers great experience at highest level of hospitality services, meeting customer needs and exceeding expectations, maintaining standards, elevating delight, and removing obstacles.

Manage and escort vendors to ensure timely delivery of goods and services, as well as maintaining vendor relationships. (e.g. pest control, landscape, ACMV servicing)

Scheduling regular maintenance of the equipments to ensure that it remains in good working order (e.g. AED servicing, change of water filter, and improvement works)

Events set up and tear down.

Administrative duties.

First responder when issues are reported by users including assigning the ticketing system.

First contact with government representatives.

Surveillance including site walks, including follow ups on defects and ensuring that all access controls are working properly

Support workplace related logistics

Follow-up on security related notifications, or reports by employees and close by escalating the findings to the relevant team for rectification.

Provide support and coverage to the reception’s desk as needed.

Administrative duties, ensure drawings and documents are updated.

Support Reception, Mailroom, and Concierge tasks as required

Manage spare parts and tools inventory

Track and report status of repairs

Knowledge, Skill and Abilities Required

• Minimum a Diploma in Facilities Management or its equivalent
• A proven background in the field of facility or similar related discipline
• Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework
• Computer literate in Microsoft Office and Access
• Excellent time management and teamwork skills
• Commitment to continuous improvement and best practice
• Excellent grooming and personal hygiene standards
• Self motivated and lateral thinking
• Languages: English Fluent. Bilingual will be advantageous.