Executive to Director

steel ally resources pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

steel ally resources pte. ltd. seeks an experienced executive assistant to provide high-level support to the Director, manage complex schedules, and coordinate travel across Singapore and overseas.

The role involves frequent travel to Vietnam to support business operations and project coordination. You will oversee daily office operations, assist in strategic planning, liaise with clients and partners, and prepare reports and management summaries for decision-making, while ensuring compliance

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• 3–5 years of executive support or operations experience.
• Experience in regional coordination or cross-border operations preferred.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently and support senior management.
• Proficiency with Microsoft Office and reporting tools.
• Willingness to travel frequently between Singapore and Vietnam.

Responsibilities

• Provide high-level executive and administrative support to the Director in daily business operations.
• Manage complex scheduling, meetings, and travel arrangements across Singapore and overseas.
• Travel frequently between Singapore and Vietnam to support business operations, meetings, and project coordination.
• Oversee and coordinate daily office operations, ensuring efficiency and compliance with procedures.
• Support business planning, project coordination, and execution of strategic initiatives.
• Liaise with clients, suppliers, and external partners, including negotiations and follow-ups.
• Prepare detailed reports, presentations, and management summaries for decision-making.
• Monitor administrative budgets, procurement processes, and vendor performance.
• Assist in developing, reviewing, and implementing administrative and operational policies.
• Maintain proper documentation and ensure regulatory and company compliance.
• Handle confidential information with professionalism and discretion.

Skills

Executive support

Calendar management

Travel coordination

Cross-border operations

Communication

Education

Bachelor's/Diploma in Business Administration/Management

3–5 years experience in executive support/operations

Tools

Microsoft Office

PowerPoint

Reporting tools

Job description

• Provide high-level executive and administrative support to the Director in daily business operations.


• Manage complex scheduling, meetings, and business travel arrangements across Singapore and overseas.


• Travel frequently between Singapore and Vietnam to support business operations, meetings, and project coordination.


• Oversee and coordinate daily office operations, ensuring efficiency and compliance with internal procedures.


• Support the director in business planning, project coordination, and execution of strategic initiatives.


• Liaise with clients, supplies, and external partners, including handling negotiations and follow-ups.


• Prepare detailed reports, business presentations, and management summaries for decision-making


• Monitor administrative budgets, procurement processes, and vendor performance


• Assist in developing, reviewing, and implementing administrative and operational policies


• Maintain proper documentation and ensure compliance with regulatory and company requirements


• Handle confidential and sensitive information with a high level of professionalism and discretion

Requirements:

• Diploma or Degree in Business Administration, Management, or related field


• Minimum 3–5 years of relevant experience in executive support or operations role


• Prior experience in handling regional coordination or cross-border operations preferred


• Strong organizational, analytical, and problem-solving skills


• Ability to work independently in a fast-paced environment and support senior management


• Proficient in Microsoft Office (Excel, PowerPoint) and reporting tools


• Willingness to travel frequently between Singapore and Vietnam


• Flexible and adaptable to dynamic work schedules based on business and operational needs