Executive (Subcontracting)

SEATRIUM (SG) PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Seatrium (SG) PTE. LTD. is seeking a Subcontracting & QA coordinator to ensure compliance with QA procedures and to lead improvement initiatives across subcontracting activities.

You will liaise with internal departments and external sub-contractors to manage registrations, tenders, and workload distribution. The role requires a Diploma/Degree in Engineering with at least 1 year of subcontracting experience, strong communication skills, and proficiency in MS Office, SAP and iSRP.

Qualifications

• Diploma or Degree in Engineering or equivalent.
• At least 1 year of subcontracting experience with basic Production/Engineering knowledge.
• Proficient in Microsoft Office, SAP and iSRP system.
• Good communication and interpersonal skills.
• Basic knowledge of contract law, local regulatory requirements and subcontracting business and systems.
• Updated knowledge of corporate compliance, labour policies and employment laws.
• Updated knowledge of market rates of labour and specific services for the organization’s construction activities.
• Basic knowledge of offshore and marine construction capabilities and production facilities.

Responsibilities

• Ensures all QA Procedures and SOPs are observed.
• Liaises with internal stakeholders and subcontractors.
• Leads and devises improvement initiatives for processes, policies and procedures.
• Maintains a list of reliable subcontractors for the organisation.
• Screening and registration of new subcontractors; revalidation of existing ones.
• Posts project evaluation of subcontractors; helps with tenders and negotiations.
• Coordinate subcontracting work for projects; assist PM on claims assessment and cost reports.
• Reviews subcontractors’ applications/ renewals for foreign workers’ permits.
• Assesses dependency ratios and project values; tracks recruitment progress.
• Conducts interviews; communicates findings; reviews dormitories’ inspections as needed.
• Prepares reports for management reviews; contributes to final evaluation.
• Ad hoc duties as assigned by superior.

Skills

Communication skills

Interpersonal skills

Problem solving

Education

Engineering degree or equivalent

Tools

Microsoft Office

SAP

iSRP system

Job description

Responsibilities

• Ensures all relevant Quality Assurance Procedures and SOPs are always observed
• Liaises with the internal department stakeholders as well as sub-contractors both in-house and out of yard
• Leads and devise improvement initiatives for existing processes, policies and procedures
• Maintains a list of reliable sub-contractors to complement the organization workforce through:
• Screening and registration of new sub-contractors
• Revalidation of existing sub-contractors
• Posts project evaluation of sub-contractors
• Ensures adequate information/ requirements are supplied for sub-contract tenders
• Prepares commercial terms/ bid analysis and negotiate with sub-contractors, if necessary
• Ensures the coordination of all sub-contracting work for specific projects are in place
• Assists Project Management on claims assessment for original/ variation workscope, including compilation and reporting of sub-contract cost
• Reviews the compiled post project evaluation prior to final evaluation by Sub-contract Committee
• Ensures the map out of sub-contractors workload to be done in advance with Production Department and to be of fair distribution
• Prepares reports and presentations for management reviews, if required
• Reviews subcontractors’ applications/renewals for foreign workers’ permits
• To manage subcontractors according to their sponsorship classifications, in areas of:
• Assesses the dependency ratio
• Assesses the adequacies of project values
• Tracks the progress of recruitment
• Conducts regular interviews to obtain workers’ feedbacks
• Conducts periodical interviews remotely or at different locations if permitted, e.g., work sites, dormitories, etc
• Reviews findings from dormitories’ inspections
• Processes documents pertaining to work commencement and payment claims i.e. job cards, works orders, etc
• Issues commendations or warning letters to contractors according to their performance and levels of compliance
• Handles contractors’ delinking matters
• Ad hoc duties as assigned by immediate superior

Requirements

• Possesses a Diploma or Degree in Engineering or equivalent
• At least 1 years of subcontracting experience with basic Production and/ or Engineering knowledge
• Proficient in Microsoft Office, SAP and iSRP system
• Possesses good communication and interpersonal skills
• Basic knowledge of contract law, local regulatory requirement and subcontracting nature of business and systems
• Possesses updated knowledge and understanding in corporate compliance, labour policies and procedure and employment laws
• Possesses updated knowledge of market rates of labour and specific services for the organization’s construction activities
• Possesses basic knowledge of offshore and marine construction capabilities and production facilities

Location(s):

Seatrium (SG) Pte. Ltd.

Tuas Boulevard Yard

80 Tuas South Boulevard, Singapore 637051

(Islandwide transport provided)

Tuas Yard

Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Working Hours:

Monday – Thursday: 8:00am – 5.15pm

Friday: 8:00am – 4.30pm

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.