Executive, Shipping Operations (7 months contract)

DKSH SINGAPORE PTE. LTD.; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

DKSH SINGAPORE PTE. LTD. is seeking a Logistics Administrator on a 7-month contract, based in Lorong Chuan, Singapore, from Oct 2026 to Apr 2027. You will handle purchase orders, permits, shipments, and day-to-day logistics coordination.

The role requires a Diploma in Logistics or related field, at least 1 year in logistics, familiarity with MS Office, and knowledge of Incoterms. You will support senior staff and drive timely, compliant shipments.

Qualifications

• Diploma in Logistics or Supply Chain Management or equivalent.
• Minimum 1 year of relevant logistics experience.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Knowledge of Incoterms and HS codes is an advantage.

Responsibilities

• Submit POs to clients and verify OAs and PIs against POs; resolve discrepancies with stakeholders.
• Process permits declarations and coordinate shipment releases with clearance agents.
• Arrange import/export permit applications for cargo clearance.
• Monitor cargo movements and keep stakeholders updated on status.

Skills

MS Office proficiency

Attention to detail

Education

Diploma in Logistics or Supply Chain Management

Tools

Excel

Word

PowerPoint

Job description

About the Role

This is a 7 month contract term starting from October 2026 till April 2027, based in Lorong Chuan.

What You Will Deliver

• Submit Purchase Orders (POs) to clients and verify Order Acknowledgements (OAs) and Proforma Invoices (PIs) against POs, raising and resolving disputes with stakeholders for discrepancies in price and quantity
• Process permits declarations upon receipt of Arrival Notices from carriers or forwarders, and coordinate shipment release and clearance with authorized clearance agents
• Arrange import and export permit applications for cargo clearance in a timely and compliant manner
• Monitor cargo movements and proactively keep relevant stakeholders informed of shipment status, delivery progress, and changes
• Conduct rate inquiries and prepare freight quotations across Incoterms including Free On Board (FOB), Free Carrier (FCA), Ex Works (EXW), and Free Alongside Ship (FAS)
• Handle claims for damaged or short-received stock, and manage disputes with carriers and forwarders for incidental costs including container repair, demurrage, and detention charges
• Maintain complete and accurate shipment records including freight charges and customs-related documents
• Verify vendor and haulier invoices and delivery notes prior to submission
• Respond to customs broker inquiries, resolve issues impacting import shipments, and recommend updates to policies and Standard Operating Procedures (SOPs) based on regulatory changes
• Track and analyse shipping performance metrics to identify trends and drive continuous improvement
• Provide guidance and mentoring to junior staff, and serve as backup to the Senior Executive
• Administrative duties and coordination tasks as required

What You Bring

• Diploma in Logistics, Supply Chain Management, or an equivalent qualification
• Minimum 1 year of relevant working experience in logistics, freight forwarding, or supply chain operations
• Proficiency in Microsoft Office applications including Excel, Word, and PowerPoint
• Knowledge of Incoterms and Harmonized System (HS) codes is an added advantage
• Meticulous, independent, and results-oriented with a positive and collaborative working attitude

Why Join DKSH

At DKSH, we help companies grow in Asia and enable people to perform at their best. You will be part of an organization that values accountability, collaboration, and long-term partnerships. We offer a dynamic environment where your contributions are visible and where you can build a meaningful career in Logistics.