Executive / Senior Executive, Lease Administration

Link Property Management (Redwood) Private Limited; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Link Property Management (Redwood) Private Limited in Singapore seeks an administrative support professional for the mall's leasing team. You will prepare lease documents, monitor document submission, and manage lease records in designated systems, ensuring accuracy and compliance.

You will also follow up on arrears, liaise with tenants and vendors, and assist in preparing leasing activity reports. The role requires a Diploma and at least 2 years of documentation experience, with strong MS

Qualifications

• Diploma in any discipline.
• Minimum 2 years of prior experience with handling large volumes of documentation.
• Prior experience in lease administration function is desirable.

Responsibilities

• Prepare lease documents such as lease agreements and side letters.
• Monitor and follow up on submission of lease documents and other relevant documents by tenants.
• E-stamping, upload lease documents in designated systems and shared repositories.
• Maintain lease movements / details records and tenants’ contact lists.
• Liaise with tenants on arrears payment status and respond to requests.
• Assist in preparing reports related to leasing activities and maintain compliance.

Skills

Leasing procedures

MS Office (Word)

Communication skills

Education

Diploma in any discipline

Tools

MS Office

Job description

Objectives:

• Provide administrative support to the mall's leasing team.
• Ensure accurate and timely updating of all leasing-related data and documents in designated systems and shared repositories, maintaining consistency, completeness, and compliance with company standards and legal requirements.
• Proactively follow up with tenants and vendors to ensure timely submission of required reports and documentation, maintaining compliance with agreed timelines and organisational standards.

Job Duties:

• Prepare lease documents such as lease agreements and side letters.
• Monitor and follow up on the submission of lease documents and other relevant documents (e.g. Sales Certificate, Audited Sales Report and Public Liability Insurance) by tenants.
• E-stamping, upload lease documents and relevant documents in designated systems and shared repositories.
• Collate and maintain lease movements / details records.
• Maintain and update tenants’ contact list in designated leasing systems and shared repositories.
• Liaise with tenants on their arrears payment status.
• Attend to tenants’ feedback/requests, develop and maintain cordial relationships with tenants.
• Assist in preparing reports related to leasing activities.
• Support a customer centric culture and strive for operational excellence for self and within the team.
• Perform related duties as assigned by your manager.

Education & Experience

• Diploma in any discipline.
• Minimum 2 years of prior experience with handling large volumes of documentation.
• Prior experience in lease administration function is desirable.

Skills

• Expertise in retail leasing procedures and documentation.
• Good working knowledge of MS Office applications, especially Word.
• Excellent communication skills for interaction with tenants, vendors, and internal teams.

Attributes

• Highly organised and meticulous.
• Comfortable with managing large volumes of documentation.
• Able to work well independently and as part of a team.
• Able to multi-task efficiently and work in a fast-paced environment.

We are an equal opportunity employer. Personal data provided by job applicants will be treated in strict confidence and used strictly in accordance with our Privacy Policy Statement for recruitment purpose only. A copy of the Statement is available on our website (LAML.com). Applicants who do not hear from us within 6 months may consider their applications unsuccessful.