Executive/ Senior Executive (Events)

National University of Singapore; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

The Institute of Policy Studies (IPS), part of the National University of Singapore, is recruiting two Executives/Senior Executives on a two-year contract to join its Events team. The team coordinates IPS events that communicate research findings to the public in Singapore.

Key responsibilities include coordinating conferences, managing budgets, liaising with speakers and partners, booking venues, handling registrations, preparing materials, and evaluating events for on-site, virtual, or hybrid

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Two years of professional experience in event management preferred; fresh graduates encouraged.
• Strong interpersonal, written and spoken English; ability to work under pressure.
• Methodical, organized, and a good team player.
• Proficient in MS Office, MS Access, and event platforms (Pigeonhole, Qualtrics, LinkTree, Gevme).

Responsibilities

• Coordinate conferences and a wide range of events; ensure collaboration among management, researchers and staff for event success.
• Manage all aspects of event coordination: planning, budgeting, liaising with speakers/partners, booking venues, registrations, materials, secretariats, on-site/online oversight, post-event evaluations.
• Provide general administrative support: answer main line, maintain event database, and handle ad-hoc duties.
• Evaluate and recommend platforms for virtual, hybrid, and in-person events to stay at the forefront of industry developments.

Skills

Interpersonal skills

English proficiency

Team player

MS Office

MS Access

Event platforms

Education

Bachelor’s degree in Business Administration

Tools

Pigeonhole

Qualtrics

LinkTree

Gevme

Job description

The Institute of Policy Studies (IPS) is an autonomous research institute within National University of Singapore. IPS is looking to recruite two Executives/Senior Executiveson a two-year contract for its Events team. This close-knit and dedicated team is responsible for organisingall IPS events, which serve as a platform to communicate research findings to the broader public in Singapore.

Key responsibilities include:

• Coordinating, administering, and managing a wide range of conferences and other events; ensuring effective collaboration amongmanagement, researchers and administration staff to enusre the success of the Institute’s events.
• Managing all aspects of event coordination, includingplanning, budgeting, liaising with speakers and partners, booking venues, arranging participant registration, preparing conference materials, managing event secretariats, overseeingevents on-site or online, and conducting post-event evaluations.
• Providingsupport for general administrative duties such as answering the main line, maintaining the Institute’s event management database, and performingany ad-hoc duties assigned.
• Evaluating and recommending appropriating platformstailored for virtual, hybrid, and in-person events to ensure the team remains at the forefront of industry developments.

Qualifications

• Have at least a Bachelor’s degree in relevant Business Administration discipline from a reputable university;
• Preferably possesstwo years of professional experience orexperience in event organisation. Fresh graduates with a keen interest in event management are also encouraged to apply;
• Be motivated, capable of working effectively under pressure, and desmontrate strong interpersonal skills;
• Have a strong command of both written and spoken English
• Be methodical, organised and a good team player
• Be proficient in Microsoft Office, Microsoft Access and events platforms/tools such as Pigeonhole, Qualtrics, LinkTree, and Gevme.

More Information

Organization: Lee Kuan Yew School of Public Policy

Department : Institute of Policy Studies