Executive (Events)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

The Lee Kuan Yew School of Public Policy (LKYSPP) seeks a dynamic and organized Event Executive to join our team and ensure the seamless execution of high-profile events.

As an Event Executive, you will plan, coordinate, and execute events from concept through budgeting, on-site operations, and post-event reporting, while collaborating with faculty, staff, and external partners.

Qualifications

• Bachelor's degree in event management, business administration, marketing or a related field.
• Ability to handle pressure, multi-task, and work within tight schedules/deadlines.
• Good time management and crisis management skills.
• Calm, resourceful, independent, and vigilant.
• Able to work independently, self-driven, and a strong team player.
• Possess good communication skills.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Able to perform proofreading, basic copywriting, content summarization, synthesizing and questioning skills preferred.

Responsibilities

• Event planning and logistics: Assisting with the development of event proposals, budgets, and timelines.
• Venue and vendor management: Sourcing and managing venues, caterers, audio-visual equipment, and other vendors.
• Registration and guest management: Handling participant registration, RSVPs, and communication.
• Speaker and guest liaison: Coordinating travel arrangements, accommodation, and event logistics for speakers and guests.
• On-site event management: Overseeing event setup, breakdown, and operations on the day.
• Post-event evaluation and reporting: Gathering feedback and creating reports to inform future events.
• Marketing and communications: Supporting with event promotion and communication materials.
• General administrative tasks: Providing administrative support to the Eventsteam, including managing travel bookings, expense reports, and other documents.

Skills

Event planning

Coordination

Time management

Communication

Team player

Education

Bachelor's degree in event management, business administration, marketing or related field

Tools

Microsoft Office

Job description

We regret that only shortlisted candidates will be notified.

Job Description

The Lee Kuan Yew School of Public Policy (LKYSPP) seeks a dynamic and organized Event Executive to join our team and ensure the seamless execution of high-profile events.

About LKYSPP:

The Lee Kuan Yew School of Public Policy (LKYSPP) is a leading global public policyschool in Asia, known for its rigorous academic programs, world-renowned faculty, andresearch excellence. We are committed to advancing knowledge and developing ethicalleaders who can address the world's most pressing challenges.

About the Role:

As an Event Executive, you will play a critical role in planning, coordinating, and executing a diverse range of events, conferences, and workshops hosted by LKYSPP.You will work closely with faculty, staff, and external partners to ensure everything runssmoothly from conception to completion.

As a successful applicant, you'll have the incredible opportunity to not only meet andlearn from influential minds but also master the art of orchestrating various eventgenres from an academic standpoint.

Your role will be pivotal in executing events and publicity campaigns, devising outreachstrategies, and being at the forefront when events unfold.

As an Executive, you'll take charge of the entire event lifecycle — from initial planningand budgeting to on-site execution and post-event follow-ups. Your responsibilities willinclude:

• Event planning and logistics: Assisting with the development of event proposals,budgets, and timelines.
• Venue and vendor management: Sourcing and managing venues, caterers,audio-visual equipment, and other vendors.
• Registration and guest management: Handling participant registration, RSVPs,and communication.
• Speaker and guest liaison: Coordinating travel arrangements, accommodation,and event logistics for speakers and guests.
• On-site event management: Overseeing event setup, breakdown, and operationson the day.
• Post-event evaluation and reporting: Gathering feedback and creating reports toinform future events.
• Marketing and communications: Supporting with event promotion andcommunication materials.
• General administrative tasks: Providing administrative support to the Eventsteam, including managing travel bookings, expense reports, and other documents.

Qualifications

• Bachelor's degree in event management, business administration, marketing or a related field.
• Ability to handle pressure, multi-task, and work within tight schedules/deadlines.
• Good time management and crisis management skills.
• Calm, resourceful, independent, and vigilant.
• Able to work independently, self-driven, and a strong team player.
• Possess good communication skills.
• Proficient in Microsoft Office applications (especially Excel, Word and Powerpoint).
• Able to perform proofreading, basic copywriting, content summarization,synthesizing and questioning skills preferred.