Executive Secretary (Oil & Gas / MNC)

Achieve Group; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Achieve Group is seeking an experienced Executive Secretary to provide high-level administrative support to senior management in a fast-paced corporate environment. You will manage calendars, travel arrangements, meetings, and document preparation.

The ideal candidate has a degree and at least five years in a similar role, with strong English communication, organisational skills, and confidentiality; experience with tender submissions is a plus.

Qualifications

• Degree holder with at least 5 years of experience as an Executive Secretary or in a similar role.
• Experience supporting senior management in a corporate environment.
• Experience with tender submissions or bid documentation is a plus.

Responsibilities

• Provide comprehensive secretarial and administrative support to senior management.
• Manage complex calendars, travel arrangements, meetings, and expense claims.
• Coordinate internal and external meetings, events, and business activities.
• Prepare presentations, reports, correspondence, and other business documents.
• Support tender submissions and maintain proper documentation.
• Liaise with internal stakeholders to coordinate administrative processes.
• Handle ad hoc administrative duties with professionalism and confidentiality.

Skills

Organisational skills

Communication

Multitasking

Proactive

Confidentiality

Education

Bachelor’s degree

Job description

We are seeking an experienced Executive Secretary to provide high-level administrative support in a dynamic corporate environment. Working closely with senior management, you will play a key role in ensuring smooth day-to-day operations while supporting business activities across the organisation.

Responsibilities:

• Provide comprehensive secretarial and administrative support to senior management
• Manage complex calendars, travel arrangements, meetings, and expense claims
• Coordinate internal and external meetings, events, and business activities
• Prepare presentations, reports, correspondence, and other business documents
• Support tender submissions and maintain proper documentation
• Liaise with internal stakeholders to coordinate administrative processes
• Handle ad hoc administrative duties with professionalism and confidentiality

Requirements:

• Degree holder with at least 5 years of experience as an Executive Secretary, Executive Assistant, or in a similar role
• Proven experience supporting senior management in a corporate environment
• Experience supporting tender submissions or bid documentation will be an advantage
• Strong organisational, communication, and multitasking skills
• Proactive, meticulous, and able to work effectively in a fast-paced environment
• Excellent command of written and spoken English