Executive, Administrative Support

Association of Process Industry; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Association of Process Industry is seeking an Executive, Administrative Support to provide shared administrative and coordination support to the Executive Director and Heads of Department. You will coordinate meetings, prepare materials, take notes, arrange travel and handle correspondence, reports and documents.

Fresh graduates are welcome; the role requires good organisation, time management, clear communication and proficiency in Microsoft Office.

Qualifications

• Diploma in Business Administration or related discipline.
• Fresh graduates welcome to apply.
• Strong organisational and time management skills.
• Proficient in Microsoft Office and good written/verbal communication.

Responsibilities

• Provide day-to-day administrative support to the Executive Director and Heads of Department
• Coordinate meetings, appointments and schedules, including preparation of meeting materials
• Assist with meeting arrangements, note-taking and follow-up of action items where required
• Prepare and format correspondence, presentations, reports and other documents
• Coordinate internal and external meetings, including liaising with relevant stakeholders
• Maintain proper filing, records and documentation
• Assist with travel arrangements, claims, procurement and other administrative matters
• Support general office administration and coordination across departments
• Undertake other administrative duties and ad-hoc tasks as assigned

Skills

Organisational skills

Time management

Communication skills

Detail oriented

Multitasking

Teamwork

MS Office

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Job Responsibilities

The Executive, Administrative Support will provide sharedadministrative and coordination support to the Executive Director and Heads ofDepartment.

Responsibilities include, but are not limited to:

• Provide day-to-day administrative support to the Executive Director and Heads of Department
• Coordinate meetings, appointments and schedules, including preparation of meeting materials
• Assist with meeting arrangements, note-taking and follow-up of action items where required
• Prepare and format correspondence, presentations, reports and other documents
• Coordinate internal and external meetings, including liaising with relevant stakeholders
• Maintain proper filing, records and documentation
• Assist with travel arrangements, claims, procurement and other administrative matters
• Support general office administration and coordination across departments
• Undertake other administrative duties and ad-hoc tasks as assigned

Requirements

• Diploma in Business Administration or a related discipline
• Relevant administrative or secretarial experience would be an advantage; fresh graduates are welcome to apply
• Good organisational and time management skills
• Good written and verbal communication skills
• Detail-oriented and able to follow through on assigned tasks
• Able to manage multiple requests and priorities
• Able to work independently and as part of a team
• Proficient in Microsoft Office