Executive, Secretariat (Government Organisation) #HTJ

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a capable coordinator to drive strategic projects and support governance across departments in Singapore.

You will coordinate timelines, prepare meeting agendas, take minutes, and track actions while conducting research and maintaining databases for reporting and decision-making.

Qualifications

• Bachelor’s Degree in Business Administration, Public Administration or related field.
• At least 2 years of relevant experience in healthcare, education, research or strategic planning.
• Experience in project coordination; familiarity with Power BI, Tableau or project management tools is an advantage.
• Strong analytical, organisational, communication and interpersonal skills.
• Meticulous, proactive and able to manage multiple deadlines independently and collaboratively.

Responsibilities

• Coordinate strategic projects, monitor timelines and track deliverables to ensure timely completion.
• Provide secretariat support for meetings, including agenda preparation, minutes-taking, action tracking and stakeholder coordination.
• Conduct research, data analysis and maintain databases to support reporting and strategic decision-making.
• Support annual work plan development and corporate planning processes.
• Coordinate planning cycles and facilitate collaboration across departments and external stakeholders.
• Support governance platforms, process improvements and ad-hoc strategic initiatives.

Skills

Analytical skills

Organisational skills

Communication skills

Interpersonal skills

Education

Bachelor's degree (Business Administration / Public Administration or related)

Tools

Power BI

Tableau

Project management tools

Job description

Job Responsibilities

• Coordinate strategic projects, monitor timelines and track deliverables to ensure timely completion.
• Provide secretariat support for meetings, including agenda preparation, minutes-taking, action tracking and stakeholder coordination.
• Conduct research, data analysis and maintain databases to support reporting and strategic decision-making.
• Support annual work plan development and corporate planning processes.
• Coordinate planning cycles and facilitate collaboration across departments and external stakeholders.
• Support governance platforms, process improvements and ad-hoc strategic initiatives.

Requirements

• Bachelor's Degree, preferably in Business Administration, Public Administration or a related field.
• At least 2 years of relevant experience in healthcare, education, research or strategic planning.
• Experience in project coordination; familiarity with Power BI, Tableau or project management tools is an advantage.
• Strong analytical, organisational, communication and interpersonal skills.
• Meticulous, proactive and able to manage multiple deadlines independently and collaboratively.