Executive Secretariat & Admin Coordinator

NHG Health; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

NHG Health is seeking an Administrative Officer to provide essential secretariat and operational support for the Centre for Healthcare Innovation (CHI) in Singapore. You will manage diaries, coordinate meetings, process staff claims, and maintain departmental databases across platforms to ensure smooth department operations.

You will work closely with Deputy Directors of CHI Grants & Innovation and Partnerships Offices, handling travel, meeting logistics, and communications with internal teams

Qualifications

• Minimum diploma holder with 2–3 years of relevant experience.
• Comfortable working independently and in a team.
• Possess excellent interpersonal and communications skills, both verbal and written.
• Keen attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion.
• Proficient in Microsoft Office applications (i.e. Word, Excel and PowerPoint).
• Prior administrative experience in healthcare is preferred, but not a must.

Responsibilities

• Provide general administrative support including purchasing requisitions and invoices via Ariba System and ePay, onboarding/offboarding staff, and managing access.
• Coordinate meetings and write simple minutes; arrange rooms and AV equipment; book MS Teams or other virtual platforms.
• Support CHI Learning Platforms and organize events, including venue booking, materials, and post-event activities.
• Manage relevant databases and records across CHI systems (e.g. Rooster staff directory, learning platforms, and project databases).
• Work beyond routine duties and participate in quality improvement initiatives; support Deputy Directors and staff.

Skills

Interpersonal skills

Communications

Microsoft Office

Attention to detail

Multitasking

Team player

Education

Diploma or equivalent

Tools

Ariba System

ePay

One Drive

MS Teams

Job description

NHG Health is seeking an Administrative Officer to provide essential secretariat and operational support for the Centre for Healthcare Innovation (CHI) in Singapore. You will manage diaries, coordinate meetings, process staff claims, and maintain departmental databases across platforms to ensure smooth department operations.

You will work closely with Deputy Directors of CHI Grants & Innovation and Partnerships Offices, handling travel, meeting logistics, and communications with internal teams