Executive, Procurement

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MINDSG LTD is seeking a procurement professional in Singapore to support spend analysis, contract monitoring and supplier coordination. You will contribute to centralised sourcing and governance across business units, ensuring compliance and value delivery.

Ideal candidates have analytical skills, spreadsheet proficiency and familiarity with eProcurement systems. Entry-level applicants may be considered with training; location is near Redhill/Queenstown MRT.

Qualifications

• Degree in any discipline, or a diploma in Procurement, Supply Chain Management, Business Administration or a related field preferred.
• Analytical and detail-oriented, with good spreadsheet skills; dashboarding skills are an advantage.
• Familiarity with TenderBoard or other eProcurement systems is an advantage.
• Preferably two years of relevant procurement experience. Entry-level candidates may be considered, with appropriate training and supervision.
• Organised and proactive, with good follow-through and the ability to manage competing deadlines.
• Clear writing, communication and stakeholder coordination skills.
• Integrity, accountability and openness to digitalisation and continuous improvement.
• Basic understanding of procurement and commercial principles, or willingness to learn.

Responsibilities

• Support the Manager, Procurement in spend analysis, contract monitoring, supplier coordination and centralised sourcing.
• Maintain contract registers and renewal calendars; track deliverables, expiry and notice dates.
• Work with business-unit contract owners on supplier scorecards, performance reviews and corrective actions.
• Analyse spend, sourcing activity, centralisation coverage, contract utilisation and supplier performance; prepare dashboards.
• Consolidate requirements across business units, conduct supplier research and price benchmarking; support central contracts.
• Coordinate quotations, tenders and direct contracting; complete procurement records for review.
• Guide users on sourcing procedures and approvals; flag non-compliance or control exceptions.
• Support eProcurement administration, data accuracy, system testing and digital workflow improvements.
• Perform other related duties as assigned.

Skills

Analytical skills

Spreadsheet skills

Dashboarding

Education

Degree or diploma in Procurement / Supply Chain / Business Admin

Tools

TenderBoard

eProcurement systems

Job description

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

Support the Manager, Procurement in spend analysis, contract monitoring, supplier coordination and centralised sourcing, in line with procurement policies and delegated authorities.

Contract monitoring

Maintain contract registers and renewal calendars; track key deliverables, expiry and notice dates, variations, performance security and outstanding obligations; flag risks and escalated matters requiring decisions.

Supplier coordination

Work with business-unit contract owners on supplier scorecards, performance reviews and corrective actions; escrow unresolved issues. Business units retain responsibility for service specifications and daily delivery.

Analytics and reporting

Analyse spend, sourcing activity, centralisation coverage, contract utilisation, supplier performance and procurement exceptions; prepare quarterly dashboards and maintain supporting evidence for validation of savings and cost avoidance.

Centralised procurement

Consolidate requirements across business units, conduct supplier research and price benchmarking, compare total costs, and support central contracts and preferred supplier arrangements, including user guidance and utilisation follow-up.

Sourcing administration

Coordinate quotations, tenders and direct contracting; prepare comparisons, draft approval papers and complete procurement records for review.

Governance

Guide users on sourcing procedures, documentation and approval requirements; identify and escalated non-compliance or control exceptions. Contract awards, variations and commercial commitments remain subject to delegated approvals.

Systems and improvement

Support eProcurement administration, user queries, data accuracy, system testing and digital workflow improvements; recommend practical changes to improve procurement controls and efficiency.

Perform other related duties as assigned.

QUALIFICATIONS

Degree in any discipline, or a diploma in Procurement, Supply Chain Management, Business Administration or a related field preferred.

OTHER INFORMATION

Preferably two years of relevant procurement experience. Entry-level candidates may be considered, with appropriate training and supervision.

Analytical and detail-oriented, with good spreadsheet skills; dashboarding skills are an advantage.

Basic understanding of procurement and commercial principles, or willingness to learn.

Organised and proactive, with good follow-through and the ability to manage competing deadlines.

Clear writing, communication and stakeholder coordination skills.

Integrity, accountability and openness to digitalisation and continuous improvement.

Familiarity with TenderBoard or other eProcurement systems is an advantage.

Working location: Nearest MRT (Redhill/ Queenstown)

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD