Executive (Organisation Development & Transformation), HROD Div (1-year contract

Ministry of Trade and Industry; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ministry of Trade and Industry is seeking an organised, curious and motivated Executive to join the Organisational Development & Transformation unit for a one-year contract. You will support initiatives to optimise organisational health, engage staff, and contribute to change projects.

Ideal candidate has at least 3 years in a support role, strong communication, and the ability to work with diverse teams. The role offers exposure to public sector transformation and internal stakeholder

Qualifications

• At least 3 years of relevant work experience in a support role.
• Experience in public agencies or similar functions is advantageous.
• Good communication and interpersonal skills across levels.

Responsibilities

• Assist OD&T practitioners in organisational, division, team and individual level interventions.
• Manage staff engagement processes and event scheduling.

Skills

OD & Transformation

Project coordination

Stakeholder engagement

Data dashboard support

Documentation

Research insights

Education

Bachelor's degree

Tools

MS Office

Excel

PowerPoint

Job description

What the role is:

We are seeking an organised, curious and motivated individual to join our team as an Executive (Organisational Development & Transformation unit) for a year, with a view to extend the contract if headcount permits.In this role, you will play a supporting role to optimise organisational health and enable MTI to become more effective over time through enhancing the work, nurturing a high performing workforce and building a great workplace. Our practice facilitates intentional change efforts based on informed diagnosis; addresses issues with the whole system in view; and designs interventions with people in mind, taking human behaviours and motivations into consideration.There is opportunity for you to get involved in supporting the implementation of organisation transformation efforts, enhancing internal stakeholder experiences, employee engagement and communications, culture-building and change management projects.

What you will be working on:

The jobholder will assist the OD&T practitioners in the various areas of organisational, division, team and individual level interventions.

• Specific job responsibilities include:
• Manage staff engagement processes including scheduling of events, updating briefing sheets, inviting relevant internal stakeholders around teams or meeting platforms, disseminating information to all parties involved
• Support in event management and hosting of officer engagements
• To support in the development of employee communications campaigns and to craft content in the form of EDM, digital posters, videos, posts, and other relevant materials for our internal communications channels
• Track feedback and manage other monitoring functions
• Maintain internal databases and tracking lists, as well as assisting dashboard development of OD&T through data cleaning, validation and testing of the system
• Support to finesse presentations or stimulus material to be used by internal stakeholders
• Research work to uncover insights and other information needed to develop interventions
• Brainstorm and develop OD solutions along with OD project leads
• Source successful transformation case examples and good approaches of other organisations, including public sector agencies and private sector companies
• Liaise with external vendors and manage procurement processes
• Track budget and other administrative paperwork to ensure fulfilment of efforts
• Other support responsibilities:
• Manage meeting schedules and room bookings
• Assist with meeting set-up and material preparation
• Support team stationery inventory and orders

What we are looking for:

• An interest and healthy curiosity in business administration, organisational development/ design, behavioural science, the social sciences, innovation and entrepreneurship, or related fields will be ideal and advantageous.
• At least 3 years of relevant work experience in a support role. Prior experience in public agencies or similar functions will be advantageous.
• Good communication and interpersonal skills, enjoys collaborating with colleagues from diverse disciplines/backgrounds, the ability to work well with people across all levels and is team oriented.
• Willing to adapt to new ways of working and experiment with tech resources quickly
• Resilient, resourceful, meticulous, organized and independent
• Able to think clearly and operate steadily in a complex environment
• Preferably strong project management skills, with a proven ability to manage multiple assignments simultaneously
• Excellent attention to detail and a high level of accuracy in work.

About Ministry of Trade and Industry

The Ministry of Trade and Industry (MTI) seeks to transform Singapore into a leading global city of talent, enterprise and innovation. Our mission is to promote economic growth and create good jobs to enable Singaporeans to improve their lives. In MTI, you can expect an exciting, challenging and rewarding career!