Executive Officer (Space Technology Program), Technology/Futures, National Spa

Ministry of Trade and Industry; Singapore; On-site; SGD 65,000 - 95,000; Full time

Job summary

The Ministry of Trade and Industry in Singapore seeks a strategic procurement professional to lead procurement activities for projects and corporate needs, while ensuring compliance with public sector governance.

You will manage contracts, track budgets, maintain records, support reporting, and provide administrative and stakeholder coordination to enable MTI to deliver on its partnerships and initiatives.

Qualifications

• Knowledge of procurement, business, finance or supply chain operations will be an advantage.
• Prior government procurement experience (e.g. export controls, compliance) is a plus.
• Experience using government procurement platforms (e.g. GeBiz) and enterprise systems (e.g. SAP) will be an advantage.
• Strong interpersonal and communication skills to work effectively with cross-functional teams and external vendors.
• Detail-oriented, organised and comfortable working with numbers and documentation.
• A strong team player who can work independently in a fast-paced environment.
• Proficient with MS Office software (Word, Excel and PowerPoint)

Responsibilities

• Lead and execute procurement activities for projects and corporate needs, in line with public sector policies and governance.
• Manage contracts, including tender preparation, evaluation, negotiation, and contract performance monitoring.
• Support budget tracking, expenditure monitoring, and financial reporting related to procurement and contract utilisation.
• Maintain accurate records, databases, and documentation for programmes, grants, partnerships, procurements, and contracts.
• Monitor project timelines, deliverables, risks, and compliance, ensuring alignment with procurement and contract milestones.
• Analyse programme and project data to support planning, process improvements, and management reporting.
• Coordinate meetings, appointments, and travel arrangements for senior management, including preparation of meeting materials.
• Oversee office operations and document management, ensuring proper handling of confidential information and adherence to governance requirements.
• Support stakeholder and vendor engagements, including preparation of correspondence and follow-up on decisions and action items.

Skills

Procurement

Contract management

Budget tracking

Finance

Stakeholder engagement

MS Office

GeBiz

SAP

Governance

Public sector procurement

Tools

GeBiz

SAP

Job description

What the role is:

The job holder will provide strategic procurement, contract management, administrative, and programme support to ensure the smooth functioning of Tech’s divisions, initiatives, and key partnerships.

What you will be working on:

Procurement, Contract Management & Finance

• Lead and execute procurement activities for projects and corporate needs, in line with public sector policies and governance.
• Manage contracts, including tender preparation, evaluation, negotiation, and contract performance monitoring.
• Support budget tracking, expenditure monitoring, and financial reporting related to procurement and contract utilisation.

Programme and Project Support

• Maintain accurate records, databases, and documentation for programmes, grants, partnerships, procurements, and contracts.
• Monitor project timelines, deliverables, risks, and compliance, ensuring alignment with procurement and contract milestones.
• Analyse programme and project data to support planning, process improvements, and management reporting.

Administrative, Meetings & Stakeholder Support

• Coordinate meetings, appointments, and travel arrangements for senior management, including preparation of meeting materials.
• Oversee office operations and document management, ensuring proper handling of confidential information and adherence to governance requirements.
• Support stakeholder and vendor engagements, including preparation of correspondence and follow-up on decisions and action items.

What we are looking for:

• Knowledge of procurement, business, finance or supply chain operations will be an advantage.
• Prior experience in government or regulated procurement environments (e.g. export controls, compliance) is a plus.
• Experience using government procurement platforms (e.g. GeBiz) and enterprise systems (e.g. SAP) will be an advantage.
• Strong interpersonal and communication skills to work effectively with cross-functional teams and external vendors.
• Detailed-oriented, organised and comfortable working with numbers and documentation.
• A strong team player who can work independently in a fast-paced environment.
• Willingness to support operational and administrative tasks as needed, and to collaborate with the larger administrative team on ad-hoc assignments delegated by management.
• Proficient with MS office software (i.e. Word, Excel and Powerpoint)
• Good interpersonal and communication skills

About Ministry of Trade and Industry

The Ministry of Trade and Industry (MTI) seeks to transform Singapore into a leading global city of talent, enterprise and innovation. Our mission is to promote economic growth and create good jobs to enable Singaporeans to improve their lives. In MTI, you can expect an exciting, challenging and rewarding career!