Executive

Ren Ci Hospital; Singapore; On-site; SGD 54,000 - 90,000; Full time

Job summary

Ren Ci Hospital in Singapore is seeking a diligent Operations Coordinator to support the Operations Manager in delivering services for the Nursing Home and Senior Care Centre. You will help plan and control activities to ensure efficient operations.

Key duties include coordinating with facilities and vendors, implementing SOPs, scheduling preventive maintenance, and preparing dashboards and reports. A healthcare/ILTC background and MS Office proficiency are preferred.

Qualifications

• Diploma or degree in Business, Engineering, or Estate/Facility/Building Management.
• At least 2 years of experience in healthcare/ILTC operations (preferred) or estate/facility/building management.
• SIC/FSM/Food Hygiene Officer Level 3 (Audit) certification is a plus.
• Proficient in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Assist the Operations Manager in managing operations services for NH and SCC.
• Plan and control activities to ensure effective operations management.
• Conduct routine inspections to ensure compliance with requirements, contracts, standards, and regulations.
• Collaborate with Operations & Facility Management and Materials Management to manage external vendors.
• Establish and improve work processes and standard operating procedures.
• Plan and control building maintenance and management activities.
• Plan preventive maintenance schedules for building facilities and ensure timely execution.
• Monitor biomedical equipment servicing according to master schedules.
• Support workplace and fire safety initiatives.
• Prepare management dashboards, reports, statistics, and data analysis.
• Stay updated on key cybersecurity threats relevant to the role.

Skills

Interpersonal skills

Communication skills

Organisational skills

Education

Diploma/Degree in Business or Engineering or Estate/Facility/Building Management

Tools

MS Office Word

PowerPoint

Excel

Job description

About the role

This role involves assisting the Operations Manager in managing the provision of operations services in the Nursing Home (NH) and Senior Care Centre (SCC). You will be responsible for planning and controlling activities pertaining to the effective management of operations services to meet the needs of the NH/SCC.

Key responsibilities

• Assist the Operations Manager in managing the provision of operations services in the Nursing Home (NH) and Senior Care Centre (SCC).
• Assist in planning and controlling all activities pertaining to the effective management of operations services.
• Conduct routine inspections of operations services to ensure compliance with requirements, contracts, standards and government regulations.
• Collaborate with Operations & Facility Management and Materials Management Department to manage external vendors in accordance with contractual agreements.
• Establish and improve work processes and standard operating procedures related to the operations services.
• Plan and control all activities pertaining to building maintenance and management.
• Plan preventive maintenance schedules for all building facilities and ensure maintenance are carried out on time.
• Track and monitor biomedical equipment servicing, ensuring that servicing is carried out according to the Biomedical Equipment Master schedule.
• Assist in executing the facility's plans for workplace and fire safety.
• Assist in the preparation of management dashboard, reports, statistics, and data analysis.
• Responsible for staying up-to-date with key threats (eg. Phishing etc) related to cybersecurity.

About you

• Diploma or Degree in Business or Engineering or Estate/Facility/Building Management
• At least 2 years of experience in healthcare/ILTC operations (preferred), or estate/facility/building management or hotel management
• SIC/FSM/Food Hygiene Officer Level 3 (Audit) certification will be an advantage
• Proficient in MS Office Word, Power Point and Excel
• Good interpersonal, communication and organisational skills
• Able to work in a fast-paced environment