Executive, Operations & Administration

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

National Volunteer & Philanthropy Centre (NVPC) is seeking an proactive Office Operations professional to maintain a safe, efficient, and welcoming workplace in Singapore. You will coordinate vendor services, manage administrative processes, and support daily operations to ensure the organisation runs smoothly.

The ideal candidate has 2–3 years in workplace operations or facilities management, strong communication skills, and proficiency with Microsoft Office and Teams.

Qualifications

• 2–3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles.
• Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment.
• Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders.
• Comfortable coordinating vendors, workplace logistics, and day-to-day office operations.
• Proficient in Microsoft Office and Microsoft Teams.
• Passionate about creating a positive, welcoming, and well-run workplace experience for employees and guests.

Responsibilities

• Workspace & Facilities Management: Ensure NVPC's office environment is safe, functional, clean, and welcoming by coordinating with building management, vendors, and internal stakeholders to support smooth workplace operations
• Office Operations & Administration: Manage day-to-day office operations, including vendor coordination, procurement, workplace access arrangements, and administrative processes to ensure operational efficiency across the organisation
• Project & Vendor Coordination: Support office improvement works, workspace arrangements, and operational initiatives by coordinating with vendors, service providers, and building management
• Employee Engagement & Events: Support and execute staff engagement, wellbeing, appreciation, and workplace events that foster a positive and collaborative workplace culture
• Onboarding Support: Support onboarding and offboarding processes to ensure employees feel welcomed, supported, and well-equipped throughout their workplace experience
• Workplace Safety & Compliance: Support workplace safety, emergency preparedness, and office compliance processes to maintain a safe and well-managed workplace environment
• Budget & Invoice Coordination: Support office-related procurement, invoice processing, and budget tracking in collaboration with Finance and internal stakeholders

Skills

Organization

Communication

Vendor coordination

Problem solving

Tools

Microsoft Office

Microsoft Teams

Job description

COMPANY DESCRIPTION

NVPC is the national agency dedicated to growing a culture of volunteerism and philanthropy in Singapore. By engaging individuals, organisations, communities and leaders across the people, private and public sectors, we seek to create a more caring, inclusive, and compassionate society. Together, we envision Singapore as a City of Good, where everyone is able to give every day and everywhere (3Es), contributing their time, talent, treasure, ties and testimony (5Ts). Learn more at nvpc.org.sg.

RESPONSIBILITIES

• Workspace & Facilities Management: Ensure NVPC's office environment is safe, functional, clean, and welcoming by coordinating with building management, vendors, and internal stakeholders to support smooth workplace operations
• Office Operations & Administration: Manage day-to-day office operations, including vendor coordination, procurement, workplace access arrangements, and administrative processes to ensure operational efficiency across the organisation
• Project & Vendor Coordination: Support office improvement works, workspace arrangements, and operational initiatives by coordinating with vendors, service providers, and building management
• Employee Engagement & Events: Support and execute staff engagement, wellbeing, appreciation, and workplace events that foster a positive and collaborative workplace culture
• Onboarding Support: Support onboarding and offboarding processes to ensure employees feel welcomed, supported, and well-equipped throughout their workplace experience
• Workplace Safety & Compliance: Support workplace safety, emergency preparedness, and office compliance processes to maintain a safe and well-managed workplace environment
• Budget & Invoice Coordination: Support office-related procurement, invoice processing, and budget tracking in collaboration with Finance and internal stakeholders

QUALIFICATIONS

• Minimum 2-3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles
• Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment
• Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders
• Comfortable coordinating vendors, workplace logistics, and day-to-day office operations
• Proficient in Microsoft Office and Microsoft Teams
• Passionate about creating a positive, welcoming, and well-run workplace experience for employees and guests

Please note that your application will be sent to and reviewed by the direct employer - National Volunteer & Philanthropy Centre