Executive, Office Management

SimplyGo Pte. Ltd.; Singapore; On-site; SGD 60,000 - 96,000; Full time

Benefits offered by this job

Hybrid work options

Professional growth

Job summary

SimplyGo Pte. Ltd. in Singapore is seeking an Executive, Office Management to oversee day-to-day office operations, WSH compliance, and contract administration.

You will manage CCTV, access control, fire safety, and sustainability initiatives while ensuring a safe, efficient workplace that supports SPL’s operations. The role requires at least 3 years in office or facilities management with strong English communication, vendor coordination, and proficiency in Microsoft Office.

Qualifications

• 3+ years of relevant experience in office management or facilities management.
• Ability to prepare clear memos and professional communications.
• Knowledge of fire safety management and evacuation planning is a plus.

Responsibilities

• Manage all office management issues and ensure prompt resolution.
• Maintain the Office Management contract listing, coordinate contract renewals, and prepare approval papers, memos and requirements.
• Oversee CCTV maintenance, annual power shutdowns and invoice processing.
• Prepare and disseminate Office Management communications, including EDMs, newsletters and reminders.
• Conduct risk assessments, gemba walks and safety improvement reviews.
• Propose safety improvements and follow up on corrective actions.
• Implement sustainability initiatives, staff education programmes and environmental projects.
• Track sustainability data and support green certification requirements.
• Serve as Fire Warden and coordinate fire drills.
• Brief Fire Safety Members and maintain the Fire Evacuation Plan.
• Ensure fire safety processes and documentation comply with Fire Safety Act.
• Oversee reception operations and door access administration.
• Generate monthly door access reports and ensure compliance with access policies.
• Support hands-on execution of Office Management projects and operational improvements.

Skills

Office management

Facilities management

Vendor coordination

Contract administration

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Who We Are

We are SimplyGo Pte. Ltd. (SPL), a wholly owned subsidiary of the Land Transport Authority, and a key player in the Singapore public transport ecosystem. We develop transit ticketing and travel card-related products and services that simplify journeys and create value for our commuters. We believe great ideas come from people who are curious, driven, and eager to learn. Join us if you are looking for an organisation that allows you to make a meaningful impact and provide the support you need to grow.

What You Will Do

At SPL, you are an integral part of our team - driving meaningful projects and witnessing the tangible difference your work makes.

As an Executive, Office Management, you will support day-to-day office operations, including Workplace Safety and Health (WSH), sustainability initiatives, fire safety and contract administration. You will help ensure compliance with policies and procedures while maintaining a safe, efficient and well-managed workplace that supports the smooth and effective operation of SPL.

Key Tasks You Will Be Involved In

Office Management, Communications and Contract Administration

• Manage all office management issues and ensure prompt resolution.

• Maintain the Office Management contract listing, coordinate contract renewals, and prepare approval papers, memos and requirements.

• Oversee CCTV maintenance, annual power shutdowns and invoice processing.

• Prepare and disseminate Office Management communications, including EDMs, newsletters and reminders.

WSH Execution and Sustainability

• Conduct risk assessments, gemba walks and safety improvement reviews.

• Propose safety improvements and follow up on corrective actions.

• Implement sustainability initiatives, staff education programmes and environmental projects.

• Track sustainability data and support green certification requirements.

Fire Safety Management

• Serve as the organisation’s Fire Warden and coordinate fire drills.

• Brief Fire Safety Members and maintain the Fire Evacuation Plan.

• Ensure that fire safety processes and documentation remain current and compliant with the Fire Safety Act.

Reception and Door Access Management

• Oversee reception operations and ensure efficient processes and professional service standards.

• Maintain oversight of door access administration and coordinate with Office Management colleagues on access requests.

• Generate monthly door access reports and ensure compliance with access control policies.

Project Support

• Support the hands-on execution of Office Management projects and operational improvements.

• Perform other duties and initiatives assigned by management, ensuring all tasks are delivered on time and to the required standard.

What You'll Gain

At SimplyGo, our people are at the heart of everything we do.

We ASPIRE to create a supportive and inclusive workplace where you can thrive.

Here's what you can look forward to:

Professional

• Continuous growth through training, mentorship, and development.

• Career pathways with room to advance and expand your skills.

• A culture of collaboration that celebrates innovation, respect, and teamwork.

Individual

• An attractive annual compensation package that values your contribution.

• Comprehensive benefits to support your lifestyle and wellbeing.

• Flexibility with hybrid work options and supportive arrangements.

• Wellbeing initiatives designed to keep you healthy, balanced, and engaged.

This role might be for you if you have:

• At least 3 years of relevant experience in office management facilities management or a related operational function.

• Good command of written and spoken English, with the ability to prepare clear memos, reports, EDMs, newsletters, approval papers and professional communications.

• Knowledge of fire safety management, emergency evacuation planning and Fire Warden responsibilities.

• Understanding of sustainability practices, green initiatives and data-tracking methods.

• Familiarity with office operations, preventive maintenance, vendor coordination and contract administration.

• Knowledge of CCTV systems and door access administration.

• Ability to process invoices accurately and promptly.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Teams.

• Strong organisational and stakeholder-management skills, with the ability to manage multiple operational tasks and deadlines.

• Meticulous, proactive and attentive to detail.