Executive Office Coordinator & Projects Lead

Kwong Wai Shiu Hospital; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Kwong Wai Shiu Hospital is seeking a highly organised Executive Assistant to support the Executive Director Office. The role involves managing calendars, coordinating meetings and preparing briefing materials, while liaising with internal departments and external stakeholders.

The candidate should have a minimum diploma and at least 3 years of executive support experience, with strong MS Office skills and an ability to handle sensitive information discreetly.

Qualifications

• Minimum Diploma in any discipline.
• 3+ years in executive support, administration or operations.
• Experience supporting senior management or in an Executive Office is advantageous.
• Strong written and verbal communication skills.
• Proficient with MS PowerPoint, Excel and Word.
• Able to manage multiple priorities with meticulous attention to detail.

Responsibilities

• Manage the Executive Director's calendar, meetings and related arrangements.
• Coordinate internal and external meetings, agendas and logistics.
• Prepare correspondence, reports, presentations and briefing materials.
• Record, track and follow up on management decisions and actions.
• Handle confidential information with discretion.
• Coordinate procurement requests and administrative documentation.
• Provide secretariat support for committees and meetings.
• Liaise with internal departments and external stakeholders.
• Support organisational improvements and strategic initiatives.
• Extract, analyse operational data and prepare dashboards and reports.

Skills

Diploma

Executive support

Administration

Stakeholder engagement

PowerPoint

Excel

Word

Communication skills

Time management

Multitasking

Education

Diploma (any discipline)

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Kwong Wai Shiu Hospital is seeking a highly organised Executive Assistant to support the Executive Director Office. The role involves managing calendars, coordinating meetings and preparing briefing materials, while liaising with internal departments and external stakeholders.

The candidate should have a minimum diploma and at least 3 years of executive support experience, with strong MS Office skills and an ability to handle sensitive information discreetly.