Executive Office Assistant

Ambition; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ambition in Singapore is seeking an experienced executive assistant to own the day-to-day office operations and support senior stakeholders across an international fintech business. The role requires discretion, strong Microsoft Office skills, and the ability to coordinate between Singapore and overseas teams.

You will manage executive calendars and meetings, arrange client visits, book local and overseas travel with detailed itineraries, and support onboarding with HR and IT.

Responsibilities

• Own the day-to-day office operations, including supplies, pantry, vendors and facilities
• Be the main EA to senior stakeholders
• Manage executive calendars and meetings, and arrange client visits
• Book local and overseas travel and prepare detailed itineraries
• Prepare and track expense claims for management, working with Finance on approvals and reimbursements
• Support events and workshops, help with onboarding alongside HR and IT, and coordinate between Singapore and overseas teams
• Bring proven executive admin and travel coordination experience, with strong Microsoft Office skills
• Work closely with senior executives in an international fintech business, with discretion and integrity

Job description

• Own the day-to-day office operations, including supplies, pantry, vendors and facilities
• Be the main EA to senior stakeholders
• Manage executive calendars and meetings, and arrange client visits
• Book local and overseas travel and prepare detailed itineraries
• Prepare and track expense claims for management, working with Finance on approvals and reimbursements
• Support events and workshops, help with onboarding alongside HR and IT, and coordinate between Singapore and overseas teams
• Bring proven executive admin and travel coordination experience, with strong Microsoft Office skills
• Work closely with senior executives in an international fintech business, with discretion and integrity