Executive Manager (Choa Chu Kang Operations Department) - Contract

sggovterp; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

NEA in Singapore's Choa Chu Kang Operations Department is seeking highly motivated individuals to support conservancy, facilities management, arborist and landscaping contracts at Choa Chu Kang Cemetery. You will work closely with a team, NEA departments, and various government agencies.

Responsibilities include managing contractors, overseeing maintenance of equipment, contract management, tracking progress, reporting, workplace safety, handling feedback from the public, and supporting

Qualifications

• Background in electrical or mechanical engineering preferred.
• At least 5 years in facilities management or operations leadership.
• Experience in contract management and leading a team.
• Proficiency with Microsoft Office (Excel, presentations).
• Strong problem-solving and communication skills.
• Willing to work in after-death care environment; able to work weekends/PHs.

Responsibilities

• Manage contractors and parties involved in facilities management to maintain standards.
• Oversee equipment and machinery maintenance for smooth operations.
• Coordinate with contractors and manage contracts to ensure compliance.
• Track work progression and ensure timely reports.
• Collaborate with agencies and stakeholders for related works.
• Approve POs and manage payments to contractors/vendors.
• Conduct regular WSH meetings and toolbox talks.
• Handle feedback from the public and stakeholders.
• Plan and participate in operations for annual events like Qing Ming/Lunar 7th Month.
• Review processes to improve productivity and service quality.
• Handle appeals/feedback from the public.
• Perform other duties as assigned.

Skills

Electrical

Mechanical

Facilities management

Leadership

Education

Electrical Engineering

Mechanical Engineering

Job description

What the role is

We are looking for highly motivated and dynamic individuals to join the Choa Chu Kang Operations Department. You will be supporting the Senior Assistant Director to manage the conservancy, facilities management, the arborist and landscaping contracts at Choa Chu Kang Cemetery. You are required to work closely within a team, with other NEA departments as well as other partners and various government agencies/bodies.

What you will be working on

You will be responsible for the following:

• Manage appointed contractors and other parties involved in facilities management to achieve optimal maintenance standard
• Oversee the maintenance of equipment and machineries within the facilities to ensure smooth and efficient operations
• Coordinate with the respective contractors and manage contracts, to ensure work is followed up promptly and in compliance with contract requirements.
• Track work progression, and ensure reports are submitted as scheduled.
• Work with the relevant agencies and stakeholders for related works.
• Monitor and track timely approval of requirement, issuance of Purchase Orders (POs) and manage payment to contractor/ vendors.
• Conduct regular Workplace Safety and Health (WSH) meetings and toolbox.
• Respond, investigate, and resolve feedback from members of public and stakeholders.
• Manage, plan and participate in operations for special annual festivals such as Qing Ming and Lunar 7th Month
• Review and monitor current processes to enhance productivity and service standards.
• Handle and manage feedback/appeals from members of public.
• Perform other duties assigned by supervisor.

What we are looking for

• Background in Electrical, Mechanical Engineering is preferred
• At least 5 years of working experience in facilities management, environmental public health, or other fields with operations or service management in a leadership position
• Experience in contract management and leading a team
• Able to lead, interact and foster teamwork
• Able to handle adverse situations and difficult customers
• Proficient in Microsoft Office Applications, e.g. excel functions, creative presentations
• Good problem-solving, written and verbal communication skills
• Pay attention to the fine details
• Organised and able to multi-task
• Mature, independent, responsible and resourceful
• Self-driven and always ready to strive for improvement
• Willing to work in after-death care services environment
• Able and willing to work on weekends and public holidays