EXECUTIVE MANAGEMENT ASSISTANT

SILVERDALE CAPITAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Silverdale Capital Pte Ltd is seeking an Executive Management Assistant to provide secretarial support in marketing and managing admin tasks. You will work with a busy boss, anticipate needs, and collaborate with team members to ensure efficient operations.

Ideal candidates will have strong English skills, experience in an executive secretarial role, and proficiency in MS Office. The role emphasizes discretion, multitasking, and professional presentation in a small-office setting.

Qualifications

• Proficiency in English (verbal & written) and ability to use AI tools.
• Proven experience as an executive administrative assistant or in secretarial position.
• Reliable self-starter who has worked for a small office or team.
• Excellent knowledge/speed in MS Office: Word, PPT (marketing presentations) and editing, Excel.

Responsibilities

• Set business meeting agendas, send emails, review incoming emails, and follow up with clients.
• Assist in marketing and investor service activities with analytical reports and presentations.
• Liaise with other staff and clients to ensure smooth operations.
• Maintain documents and safekeeping of meeting records.
• Maintain calendars, schedule meetings, travel, events, etc.
• Manage overall office administration and in-office meetings.

Skills

English proficiency

Executive administrative experience

Self-starter

MS Office proficiency

Planning & time management

Multitasking

Discretion & interpersonal skills

Professional appearance

Bookkeeping / data entry

Tools

MS Office

Job description

Silverdale Capital Pte Ltd is a Monetary Authority of Singapore (MAS) licensed fund management company. At Silverdale, we advise several funds, inter alia: Silverdale Bond Fund, series of Silverdale Fixed Maturity Plan Fund series, Silverdale Bespoke Funds, Silverdale USD India Bond Fund and Silverdale Credit Opportunities Fund (www.silverdalegroup.com) amongst others. We also act as an External Fund Manager to institutional / accredited investors.

We are looking for a competent Executive Management Assistant to provide secretarial support in marketing and managing admin tasks. Your boss will be a busy person, so the ability to anticipate needs, think critically and offer solutions is strongly desirable. As the Executive Management Assistant, you will be expected to work skillfully with other team members. So, teamwork skills are highly desirable.

Candidate Profile requirement

• Proficiency in English (verbal & written) and use of AI.
• Proven experience as an executive administrative assistant or in secretarial position
• Reliable self-starter who has worked for a small office/team
• Excellent knowledge/speed in MS Office: word, PPT (assist with marketing presentations) and editing, excel
• Exemplary planning and time management skills
• Ability to multitask and prioritise daily assignments/workload
• Ability to maintain discretion/confidentiality with effective interpersonal skills
• Professional, elegant and polished personal appearance a must
• Professional experience with book keeping/data entry

Responsibilities

• Setting business meeting agendas, sending emails, reviewing incoming emails, following up with clients, responding with agility to investors, noting action points with speed, accepting visitors, and assisting in set up the boss' daily schedule
• Support marketing and investor service activities, including preparation of analytical reports, bench-marking, presentations, et al
• Liaise with other company staff and clients
• Maintaining documents and ensuring safekeeping of meeting records
• Maintaining calendars, scheduling meetings, travel, events, etc
• Managing office administration, meetings in office