Executive, IT

NTUC Health Co-operative Limited; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

NTUC Health Co-operative Limited is seeking an Executive, IT Administration in Singapore to strengthen the IT department. Reporting to the Head of IT, this role goes beyond traditional admin work, acting as a force multiplier through structure, digital housekeeping, and AI-enabled workflows.

The successful candidate will own IT procurement, policy development, committee coordination, and IT training coordination, while driving efficiency and fast-paced execution across the team.

Qualifications

• Google productivity expert with strong command of Docs, Sheets and Slides.
• Able to leverage AI tools to draft, summarize, automate and brainstorm solutions.
• Meticulous and highly organized with a passion for structured digital housekeeping.
• Good judgment and ability to navigate ambiguity with minimal supervision.
• Thrives in a fast-paced environment with shifting priorities and learning new systems.

Responsibilities

• Operational Backbone: manage end-to-end IT procurement, vendor coordination, and invoice tracking.
• Documentation Excellence: develop and maintain IT policies, SOPs, and TORs for committees.
• Committee Coordination: administrative anchor for steering committees, agendas, action items, and momentum.
• Learning & Development: act as IT training coordinator, organizing workshops and upskilling sessions.
• Visual Storytelling: create high-impact management slides for updates and showcases.
• Continuous Improvement: streamline workflows, automate tasks, and set new efficiency standards.

Skills

Google productivity

AI-enabled

Meticulous & organized

High common sense

Fast-paced

Fast learner

Tools

Google Docs

Google Sheets

Google Slides

Job description

Are you an administrative powerhouse who thrives on order, efficiency, and the latest technology?

We are seeking a highly organized, tech-savvy, and proactive Executive, IT Administration to join our IT department, reporting to the Head of IT. This is not a standard admin role; we are looking for a \"force multiplier\"—someone who loves creating structure, enjoys digital \"housekeeping\", and leverages the latest AI and Google tools to make our team faster and smarter.

If you are a meticulous fast-learner who sees process gaps as opportunities for innovation, we want to hear from you.

What You’ll Be Doing:

• Operational Backbone: Manage end-to-end IT procurement processes, including raising purchase requests, vendor coordination, and invoice tracking.
• Documentation Excellence: Lead the development and maintenance of IT policies, Standard Operating Procedures (SOPs), and Terms of Reference (TOR) for committees.
• Committee Coordination: Serve as the administrative anchor for steering committees—managing agendas, tracking action items, and ensuring momentum.
• Learning & Development: Act as the IT training coordinator, organizing workshops and upskilling sessions to keep the team sharp.
• Visual Storytelling: Create high-impact presentation slides for management updates and departmental showcases.
• Continuous Improvement: Proactively identify ways to streamline workflows, automating manual tasks and setting new standards for efficiency.

Who You Are:

• Google Productivity Expert: You know your way around Google Docs, Sheets, and Slides better than most.
• AI-Enabled: You actively use AI tools to draft, summarize, automate, and brainstorm solutions. You don't just \"do\" work; you optimize how it gets done.
• Meticulous & Organized: You enjoy housekeeping (both digital and physical). You get satisfaction from organized folders, clear version control, and streamlined processes.
• High Common Sense: You can navigate ambiguity with sound judgment and minimal supervision.
• Fast-Paced: You thrive in a dynamic environment where priorities shift and speed is a competitive advantage.
• Fast Learner: You pick up new systems and processes effortlessly.

This is in partnership with the Employment and Employability Institute Pte Ltd (\"e2i\"). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to NTUC Health's PDPA and e2i's PDPA.