Executive, HR Digitisation (Contract)

LIFELONG LEARNING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Part time

Job summary

Lifelong Learning Singapore Pte. Ltd. is seeking a detail-oriented HR Records Digitisation Assistant to support the HR digitalisation initiative.

You will scan, index, rename and upload employee records into the HR system, ensuring accuracy and confidentiality of information. Key duties include reviewing image quality, organising files, data entry, and assisting with missing or misfiled records, with strict adherence to data protection policies.

Qualifications

• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Comfortable using scanners, document management systems, and digital filing platforms.
• Strong attention to detail and ability to handle large volumes of documents accurately.
• Able to work independently and manage repetitive administrative tasks efficiently.
• Strong organisational and time management skills.
• Prior administrative, records management, or document digitisation experience will be an advantage.

Responsibilities

• Scan physical employee files and HR documents into digital formats
• Review scanned documents to ensure image quality, completeness, and readability
• Rename and index digital files according to established document naming conventions
• Organise and upload documents into the designated document management system or shared drive
• Ensure employee records are filed accurately and consistently
• Perform basic data entry and document verification where required
• Assist in identifying missing, duplicate, or incorrectly filed records
• Maintain strict confidentiality when handling employee information and sensitive HR documents
• Prepare physical records for disposal in accordance with company record retention and data protection policies
• Shred and securely dispose of physical documents after successful digitisation and verification, ensuring compliance with confidentiality and records management requirements
• Provide administrative support for the HR digitalisation project as required

Skills

Excel

Outlook

DMS usage

Attention to detail

Time management

Tools

Scanner usage

Document management system

Job description

We are seeking a detail-oriented and organised HR Records Digitisation Assistant to support the HR department's digital transformation initiative. The incumbent will be responsible for digitising employee records through scanning, indexing, renaming, and uploading documents into the designated HR system, ensuring accuracy, completeness, and confidentiality of HR information.

Responsibilities

• Scan physical employee files and HR documents into digital formats
• Review scanned documents to ensure image quality, completeness, and readability
• Rename and index digital files according to established document naming conventions
• Organise and upload documents into the designated document management system or shared drive
• Ensure employee records are filed accurately and consistently
• Perform basic data entry and document verification where required
• Assist in identifying missing, duplicate, or incorrectly filed records
• Maintain strict confidentiality when handling employee information and sensitive HR documents
• Prepare physical records for disposal in accordance with company record retention and data protection policies
• Shred and securely dispose of physical documents after successful digitisation and verification, ensuring compliance with confidentiality and records management requirements
• Provide administrative support for the HR digitalisation project as required

Requirements

• Proficient in Microsoft Office applications, particularly Excel and Outlook
• Comfortable using scanners, document management systems, and digital filing platforms
• Strong attention to detail and ability to handle large volumes of documents accurately
• Able to work independently and manage repetitive administrative tasks efficiently
• Strong organisational and time management skills
• Prior administrative, records management, or document digitisation experience will be an advantage.

This is a 3 months contract with the possibility of extension.
Please note that only shortlisted candidates will be notified.