Executive / Senior Executive (Operations)

National University of Singapore; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

The National University of Singapore (NUS) invites applications for an Executive / Senior Executive (Operations) to provide administrative and operational support to the CFI SG Programme Office and CFI-hosted projects. You will handle procurement and finance administration, fixed asset records, and office logistics, coordinating with researchers, vendors and NUS offices to ensure timely processes.

Bachelor’s degree in Business Administration, strong MS Office skills, and the ability to manage

Qualifications

• Bachelor's degree in Business Administration or related discipline.
• Experience in administration, operations or procurement beneficial.
• Proficient in Microsoft Office.
• Good communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Coordinate procurement and documentation for CFI-hosted projects.
• Support asset administration and asset verification.
• Oversee office operations and logistics, including facilities and door-access.
• Maintain administrative records and support CFI activities.
• Contribute to office bonding events and general duties.

Skills

Organization

Coordination

Communication

Attention to detail

Multitasking

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

Hosted by the National University of Singapore (NUS), the Coastal Protection and Flood Resilience Institute (CFI) Singapore conducts interdisciplinary research on coastal protection, flood risk management, and climate-resilient infrastructure, supporting Singapore's long-term climate adaptation strategy. We are looking for enthusiastic individuals to join our growing team and contribute to building a resilient future for Singapore and the region.

The Executive / Senior Executive (Operations) provides administrative and operational support to the CFI SG Programme Office and CFI-hosted projects. The role supports procurement and finance administration, fixed asset administration, and office operations and logistics. The position will work closely with the CFI administration team, project teams and relevant NUS offices to facilitate smooth and timely administrative processes.

a) Procurement & Finance

• Coordinate procurement and documentation for CFI-hosted projects, liaising with project teams, vendors and relevant NUS offices.
• Manage procurement for the CFI SG Programme Office, including office supplies and events.
• Support CFI grant claims, including collation of supporting documents and follow-up.
• Coordinate visiting expert arrangements and overseas travel for the CFI SG Programme Office and CFI-hosted projects.

b) Fixed Asset Administration

• Maintain and track CFI assets held at NUS and partner institutions.
• Coordinate asset verification, transfer, disposal and other required follow-up actions.
• Support CFI-hosted project teams on asset administration throughout the project lifecycle.

c) Office Operations & Logistics

• Coordinate facilities and maintenance matters for the CFI SG Programme Office.
• Manage door-access applications, seating arrangements and other office requirements.
• Coordinate researcher onboarding and offboarding logistics, including allocation and return of workspaces and office equipment.

d) General Administration

• Maintain administrative records and provide operational support for CFI activities.
• Contribute to general office duties and CFI-wide activities, including office bonding events on a rostered basis with the CFI admin team.
• Perform other duties as assigned by the Manager (Admin Lead) or CFI Directors.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• Relevant experience in administration, operations, procurement or project support would be advantageous.
• Good organisational and coordination skills, with attention to detail and ability to follow through on tasks.
• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills, with the ability to work effectively with researchers, colleagues, vendors and other stakeholders.
• Able to work independently and manage multiple tasks and timelines.
• Experience in a university, research institute or similar environment would be an advantage.

Please note that only shortlisted candidates will be notified.