Senior Executive (Capability Development Administrative Support)

National University of Singapore; Singapore; On-site; SGD 54,000 - 71,000; Full time

Job summary

The National University of Singapore is seeking an experienced Programme Coordinator to support capability development programmes and training initiatives. You will manage administrative workflows, coordinate regional training activities, liaise with internal stakeholders and external partners, and track budgets and procurement.

The ideal candidate has a Bachelor's degree, 3–5 years of relevant experience, excellent organisational and communication skills, and a proactive, service-oriented

Qualifications

• Bachelor's degree in Business Administration or related discipline.
• 3–5 years of relevant admin or programme coordination experience.
• Strong organisational, coordination, and stakeholder management skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• Excellent written and verbal communication; able to handle confidential information.

Responsibilities

• Support planning, coordination, and delivery of capability development programmes and training.
• Manage administrative workflows for national and international training.
• Liaise with internal and external partners to ensure smooth programme execution.
• Track budgets, procurement requests, claims, and other admin processes.
• Maintain records, reports, databases, and documentation for training initiatives.
• Prepare meeting materials, slides, correspondence, and status updates.
• Monitor timelines and ensure milestones are met.
• Provide general admin support and contribute to process improvement.

Skills

Organisational skills

Coordination

Stakeholder management

Communication skills

Independence

Discretion

Ownership

Follow-through

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Collaboration tools

Job description

Company description: The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

Key Responsibilities

• Support the planning, coordination, and delivery of capability development programmes, training initiatives, regional meetings.
• Manage administrative workflows and educational programmes for national and international training.
• Liaise with internal stakeholders, external partners, vendors, and training providers to ensure smooth programme execution.
• Track budgets, procurement requests, claims, and other administrative processes related to capability development activities.
• Maintain accurate records, reports, databases, and documentation for training and development initiatives.
• Prepare meeting materials, presentation slides, correspondence, and periodic status updates.
• Monitor programme timelines, follow up on action items, and ensure operational milestones are met.
• Provide general administrative support to the team and contribute to continuous process improvement.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• 3 to 5 years of relevant administrative or programme coordination experience, preferably in capability development, training administration or a research/technical environment.
• Strong organisational, coordination, and stakeholder management skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• Good written and verbal communication skills.
• Ability to work independently, manage multiple priorities, and handle confidential information with discretion.
• Meticulous, proactive, and service-oriented, with a strong sense of ownership and follow-through