Executive, Centre Administration

Nanyang Technological University Singapore; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Nanyang Technological University Singapore, hosting Fraunhofer Singapore Research Centre FSR@NTU, is hiring an administrative assistant to support procurement, assets, and office operations on campus.

The role requires a Diploma in Business or equivalent, 1 year of experience, strong MS Office skills, and good communication. You will also serve as Fire Warden and coordinate events and IT support tasks as part of a small, collaborative team.

Qualifications

• Diploma in Business or equivalent with at least 1 year of experience; fresh graduates welcome.
• Proficient in MS Office (Word, PowerPoint, Excel) and basic IT systems.
• Good oral and written communication, organizational and interpersonal skills.
• Able to take initiative and work independently and collaboratively within the team.

Responsibilities

• Provide procurement support with vendors on quotations, purchases and deliveries.
• Maintain a safe, organized and professional working environment for employees and visitors.
• Manage company assets and asset records.
• Serve as the appointed Fire Warden and coordinate emergency preparedness activities with building management.
• Support day-to-day office administration and perform other ad hoc duties as assigned.
• Support and coordinate events, workshops and meetings, including logistics arrangements and post-event follow-ups.
• Provide basic IT support, including user account and email setup.

Skills

MS Office

Communication

Organizational skills

Initiative

Education

Diploma in Business or equivalent

Tools

IT systems

Job description

The Fraunhofer Singapore Research Centre FSR@NTU, belongs to the independent research centre at Nanyang Technological University (NTU). Fraunhofer-Gesellschaft (www.fraunhofer.de) is one of the world’s leading applied research organizations with around 30,800 employees, predominantly scientists and engineers in Germany.

In Singapore, Fraunhofer operates two independent but closely related and cooperative organizations: Fraunhofer-NTU Centre FSR@NTU and Fraunhofer Singapore Research Ltd. Fraunhofer Singapore Research Ltd is the 1st affiliate of the Fraunhofer-Gesellschaft in Asia. Both entities are legally independent entities working in close collaboration in joint facilities.

Job Responsibilities

• Provide procurement support, including liaising with vendors on quotations, purchases, and deliveries.
• Maintain a safe, organized, and professional working environment for employees and visitors.
• Manage company assets and maintain asset records.
• Serve as the appointed Fire Warden and coordinate emergency preparedness activities with building management.
• Support day-to-day office administration and perform other ad hoc duties as assigned.
• Support and coordinate events, workshops, and meetings, including logistics arrangements and post-event follow-ups.
• Provide basic IT support, including user account and email setup.

Requirements

• Diploma in Business or its equivalent with at least 1-year working experience; candidates with no prior relevant experience are welcome to apply
• Proficiency in MS Office applications (Word, PowerPoint, Excel), Basic knowledge of IT systems
• Possess good oral and written communication, organizational and interpersonal skills
• Able to take initiative and work independently and collaboratively within the team.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU