Executive Assistant to Director

steel ally resources pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

steel ally resources pte. ltd. seeks an experienced executive assistant/operations professional to support the Director in daily tasks, manage complex schedules, and coordinate regional operations.

The role requires travel between Singapore and Vietnam and overseeing daily office functions to ensure efficiency and policy compliance. You will help in business planning, project coordination, and preparing reports and presentations for decision makers, while liaising with clients and vendors.

Qualifications

• Diploma or degree in business-related field is required.
• Minimum 3–5 years of executive support or operations experience.
• Experience coordinating regional or cross-border activities is preferred.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide high-level executive and administrative support to the Director daily.
• Manage complex scheduling, meetings, and travel across Singapore and overseas.
• Coordinate frequent travel between Singapore and Vietnam for business needs.
• Oversee daily office operations ensuring efficiency and compliance.
• Support business planning, project coordination, and strategic initiatives.
• Liaise with clients, suppliers and partners, including negotiations and follow-ups.
• Prepare detailed reports, presentations, and management summaries.
• Monitor budgets, procurement, and vendor performance; develop policies.
• Maintain documentation and ensure regulatory and company compliance.

Skills

Organizational skills

Analytical thinking

Problem solving

Independent worker

MS Office proficiency

Communication

Cross-border coordination

Education

Diploma or Degree in Business Administration/Management

Tools

Microsoft Office

Job description

• Provide high-level executive and administrative support to the Director in daily business operations.
• Manage complex scheduling, meetings, and business travel arrangements across Singapore and overseas.
• Travel frequently between Singapore and Vietnam to support business operations, meetings, and project coordination.
• Oversee and coordinate daily office operations, ensuring efficiency and compliance with internal procedures.
• Support the director in business planning, project coordination, and excution of strategic initiatives.
• Liaise with clients, supplies, and external partners, including handling negotiations and follow-ups.
• Prepare detailed reports, business presentations, and management summaries for decision-making
• Monitor administrative budgets, procurement processes, and vendor performance
• Assist in developing, reviewing, and implementing administrative and operational policies
• Maintain proper documentation and ensure compliance with regulatory and company requirements
• Handle confidential and sensitive information with a high level of professionalism and discretion
• Requirements:
• Diploma or Degree in Business Administration, Management, or related field
• Minimum 3-5 years of relevant experience in executive support or operations role
• Prior experience in handling regional coordination or cross-border operations preferred
• Strong organizational, analytical, and problem-solving skills
• Ability to work independently in a fast-paced environment and support senior management
• Proficient in Microsoft Office (Excel, PowerPoint) and reporting tools
• Willingness to travel frequently between Singapore and Vietnam
• Flexible and adaptable to dynamic work schedules based on business and operational needs