Executive Assistant & Ops Specialist – Sales & Marketing

City Developments Limited; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

City Developments Limited (CDL) in Singapore seeks a capable secretary and admin professional to provide comprehensive support to the Sales & Marketing Department. You will assist the Head of Department, manage calendars, prepare materials, and handle billing and records to ensure smooth operations.

The role covers budgeting, project launches, sales administration for residential developments, onboarding of new team members, and coordination with stakeholders.

Qualifications

• Diploma or equivalent qualification required.
• Minimum 3 years of secretarial and administrative experience.
• Experience in property sales administration is an advantage.
• Proficient with Excel, PowerPoint and Word.

Responsibilities

• Provide secretarial support to the Head of Sales & Marketing and admin support to the department.
• Manage calendar and coordinate departmental meetings with materials and follow-ups.
• Support budgeting, expense tracking, PO processing, and document control.
• Maintain operation manuals, approval matrices, BCP, training and leave records.
• Coordinate onboarding and KPI submissions for the team.
• Support project launches, marketing activities, and sales events, including weekend duties.
• Provide sales administration for residential projects, including letters, NDAs, and commissions.
• Maintain accuracy of price lists, sales records, and related databases.
• Submit transactions and reports to authorities in a timely manner.
• Liaise with solicitors and purchasers on TOP notices and related matters.
• Assist in due diligence, CDD, AML monitoring, and compliance tasks where required.
• Perform other administrative, operational and ad hoc duties as assigned.

Skills

Secretarial work

Administrative support

Calendar management

Customer service

Budget tracking

Education

Diploma or equivalent

GCE A-Level or equivalent

Tools

Microsoft Office

Job description

City Developments Limited (CDL) in Singapore seeks a capable secretary and admin professional to provide comprehensive support to the Sales & Marketing Department. You will assist the Head of Department, manage calendars, prepare materials, and handle billing and records to ensure smooth operations.

The role covers budgeting, project launches, sales administration for residential developments, onboarding of new team members, and coordination with stakeholders.