Executive Assistant & Operations Coordinator

Public Service Division; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Public Service Division is seeking a motivated administrator to provide secretarial and administrative support to the Commissioner. You will manage the daily schedules, coordinate agendas, and support divisional operations, including procurement, travel, and event logistics.

The role requires at least 4 years of office management experience, strong organisational skills, and excellent communication. You will work closely with teams across divisions to ensure smooth day-to-day operations in a

Qualifications

• At least 4 years of relevant working experience in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good oral and written communication skills.
• Knowledge of standard Microsoft Office software packages and the ability to learn company-specific software where required.
• Good team-player.

Responsibilities

• Maintain and provide secretarial support for the Commissioner’s daily schedules and diary management.
• Solicit agenda items and prepare/ distribute agenda and meeting materials.
• Provide efficient operational support including filing, procurement, equipment maintenance, room booking, payments, travel arrangements and budget coordination.
• Assist onboarding for new hires and exit clearance for departing staff.
• Coordinate logistics for events and programmes organized by the Division.

Skills

Diary management

Administrative support

Office coordination

Budget coordination

Procurement

Travel arrangements

Communication skills

Team player

Tools

Microsoft Office

Job description

Public Service Division is seeking a motivated administrator to provide secretarial and administrative support to the Commissioner. You will manage the daily schedules, coordinate agendas, and support divisional operations, including procurement, travel, and event logistics.

The role requires at least 4 years of office management experience, strong organisational skills, and excellent communication. You will work closely with teams across divisions to ensure smooth day-to-day operations in a