Executive Assistant & Operations Coordinator

TECSON ENGINEERING PTE LTD; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

TECSON ENGINEERING PTE LTD in Singapore is seeking a proactive Personal Assistant to support the Managing Director with daily operations, scheduling, and document preparation. You will manage calendars, coordinate meetings, handle correspondence, assist in reports, travel arrangements, and basic bookkeeping.

Fresh graduates welcome; diploma or degree in Business Administration, Engineering, or related fields preferred.

Qualifications

• Fresh graduates welcome; Diploma or Degree in Business Administration, Engineering, or related fields.
• Strong organizational and time management skills.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to multitask and work independently in a fast-paced environment.
• High level of discretion and professionalism.
• Willingness to learn and take on various responsibilities.

Responsibilities

• Manage schedules, appointments, and travel arrangements for the Managing Director.
• Handle emails, calls, and correspondence efficiently.
• Assist in preparing reports, presentations, and documents.
• Coordinate meetings, take minutes, and follow up on action items.
• Perform general administrative duties, including data entry, filing, and document management.
• Support HR functions such as onboarding, leave tracking, and employee records management.
• Assist in procurement, office supplies management, and vendor coordination.
• Liaise with internal and external stakeholders, including clients, suppliers, and partners.
• Assist in project coordination, scheduling, and progress tracking.
• Handle basic bookkeeping tasks and invoice processing.
• Maintain confidentiality and handle sensitive information professionally.
• Assist in Business Development

Skills

Organizational skills

Time management

Communication

MS Office

Multitasking

Discretion

Professionalism

Education

Diploma or Degree in Business Administration, Engineering, or related fields

Tools

Microsoft Office

Job description

TECSON ENGINEERING PTE LTD in Singapore is seeking a proactive Personal Assistant to support the Managing Director with daily operations, scheduling, and document preparation. You will manage calendars, coordinate meetings, handle correspondence, assist in reports, travel arrangements, and basic bookkeeping.

Fresh graduates welcome; diploma or degree in Business Administration, Engineering, or related fields preferred.