Executive Assistant II, APJ Startups

Amazon Inc.; Singapore; On-site; SGD 60,000 - 120,000; Full time

Job summary

Amazon Inc. in Singapore is seeking an Executive Assistant to support the Startups Director and PR Director across Asia Pacific & Japan. You will manage complex calendars, coordinate travel, draft communications, and drive operational efficiency with discretion.

You will partner with leadership and other EAs to improve processes, organize events, and handle confidential information, including potential hiring support and office space management as needed.

Qualifications

• 5+ years of executive assistant experience, or 3+ years of Amazon experience.
• Experience with executive level calendar management.
• Experience with Microsoft Office products.

Responsibilities

• Manage complex calendars and scheduling for senior leaders.
• Coordinate domestic and international travel.
• Track and drive completion of key deliverables and action items and follow up on outstanding items.
• Manage expense report coordination and submission.
• Organize and run team activities: meeting agendas, all-team meetings, offsites and team events.
• Draft and edit communications on behalf of leaders when needed.
• Partner with the leadership team and other Executive Assistants to support the organization.
• Manage team space, including office moves and reconfigurations.
• Manage highly confidential information.
• May lead hiring support or define administrative support structure for the organization.
• Identify and improve cross-team processes, using generative AI tools where appropriate to increase productivity and the quality of deliverables.

Skills

Discretion

Multitasking

Tools

Microsoft Office

Calendar management tools

Job description

Description

Are you a resourceful, detail-oriented professional who thrives in a dynamic environment? We’re looking for an Executive Assistant to support our Startups Director and PR Director across Asia Pacific & Japan. In this role, you will serve as a trusted partner to leaders, helping them stay focused on what matters most by managing complex schedules, coordinating high-impact events, and driving organizational efficiency. You will anticipate needs before they arise, handle sensitive information with discretion, and bring creative problem-solving to every challenge. If you enjoy working at the intersection of people, priorities, and process — and want your contributions to have a real impact on how a team operates — this is the opportunity for you.

Key job responsibilities

• Manage complex calendars and scheduling for senior leaders


• Coordinate domestic and international travel


• Track and drive completion of key deliverables and action items and follow up on outstanding items


• Manage expense report coordination and submission


• Organize and run team activities: meeting agendas, all-team meetings, offsites and team events


• Draft and edit communications on behalf of leaders when needed


• Partner with the leadership team and other Executive Assistants to support the organization


• Manage team space, including office moves and reconfigurations


• Manage highly confidential information


• May lead hiring support or define administrative support structure for the organization


• Identify and improve cross-team processes, using generative AI tools where appropriate to increase productivity and the quality of deliverables

A day in the life

You will start your morning reviewing leadership calendars and adjusting priorities as new requests come in. Throughout the day, you will partner with other executive assistants and cross-functional teams to keep projects on track, prepare materials for upcoming meetings, and manage travel logistics. You may find yourself coordinating a team offsite one moment and resolving a scheduling conflict the next. You will use tools, including generative AI where appropriate, to work more efficiently and keep the broader organization running smoothly.

About the team

Our team is committed to building an inclusive, collaborative environment where knowledge sharing and mentorship are part of everyday work. We support one another’s growth and take pride in helping each team member develop new skills and take on greater challenges over time. We are focused on delivering meaningful results for our customers and leaders, and we believe that a thoughtful, well-organized support structure is essential to achieving our goals.

Basic Qualifications

• Experience with Microsoft Office products and applications


• 5+ years of executive assistant, or 3+ years of Amazon experience


• Experience with executive level calendar management

Preferred Qualifications

• Experience leading process improvements


• Experience in a fast-paced, high-tech company


• Experience designing processes to maximize efficiency


• Experience with domestic or international travel coordination

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.