Executive Assistant | Executive Office Coordinator | Business Support Executive #HDC

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a highly organised administrator to support business leaders and ensure smooth day-to-day operations in a fast-paced corporate environment. You will manage calendars, prepare reports, coordinate meetings, travel, and handle correspondence while maintaining accurate filing systems and data records.

Strong communication and attention to detail are essential. Diploma or higher with at least 2 years of relevant experience is required; proficiency in Microsoft

Qualifications

• Diploma or higher with at least 2 years of relevant working experience.
• Strong communication and interpersonal skills.
• Meticulous, organised, and able to maintain a high level of accuracy.
• Comfortable working with administrative records and numerical data.
• Proficient in Microsoft Office applications.
• Able to prioritise tasks effectively and manage multiple responsibilities in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to senior stakeholders and the department to ensure efficient daily operations.
• Prepare, format, and maintain reports, presentations, spreadsheets, correspondence, and other business documents.
• Draft, proofread, and edit documents with a high level of accuracy and professionalism.
• Manage calendars, coordinate meetings, appointments, training sessions, and travel arrangements.
• Welcome and assist visitors while maintaining a professional and positive experience.
• Handle incoming enquiries and direct them promptly to the appropriate parties.
• Organise, maintain, and safeguard both physical and electronic filing systems.
• Maintain records, tracking logs, mailing lists, and administrative databases accurately.
• Support time attendance administration and assist with travel and expense claim processing.
• Coordinate incoming and outgoing correspondence, ensuring timely distribution and proper record keeping.
• Provide administrative support for projects and undertake additional duties as required.

Job description

Join a dynamic corporate environment where you will play a key role in supporting business leaders and ensuring smooth day-to-day operations. If you are highly organised, detail-oriented, and enjoy coordinating multiple responsibilities, this is an excellent opportunity to build your career in a fast-paced professional setting.

Key Responsibilities

• Provide comprehensive administrative support to senior stakeholders and the department to ensure efficient daily operations.
• Prepare, format, and maintain reports, presentations, spreadsheets, correspondence, and other business documents.
• Draft, proofread, and edit documents with a high level of accuracy and professionalism.
• Manage calendars, coordinate meetings, appointments, training sessions, and travel arrangements.
• Welcome and assist visitors while maintaining a professional and positive experience.
• Handle incoming enquiries and direct them promptly to the appropriate parties.
• Organise, maintain, and safeguard both physical and electronic filing systems.
• Maintain records, tracking logs, mailing lists, and administrative databases accurately.
• Support time attendance administration and assist with travel and expense claim processing.
• Coordinate incoming and outgoing correspondence, ensuring timely distribution and proper record keeping.
• Provide administrative support for projects and undertake additional duties as required.

Requirements

• Minimum Diploma qualification and above with at least 2 years of relevant working experience.
• Strong communication and interpersonal skills.
• Meticulous, organised, and able to maintain a high level of accuracy.
• Comfortable working with administrative records and numerical data.
• Proficient in Microsoft Office applications.
• Able to prioritise tasks effectively and manage multiple responsibilities in a fast-paced environment.

We regret that only shortlisted candidates will be contacted.

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599