Executive Assistant, APAC

Speedrun Talent Network; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Harvey is seeking an organized, proactive Executive Assistant to support the VP, APAC. You will manage calendars, coordinate meetings, and plan complex international travel across multiple time zones, ensuring a seamless flow of information and momentum in a fast-paced environment.

This in-office role is based in Singapore with three days onsite and flexibility as priorities require. You will partner with global leaders, prepare materials for presentations, and handle sensitive information with

Qualifications

• Experience supporting Directors or VPs in high-growth environments.
• Excellent organizational and judgment skills, with the ability to prioritize and make confident decisions.
• Proactive and adaptable mindset with initiative.
• Outstanding written and verbal communication, including executive messaging.
• Professional presence, capable of engaging senior leaders globally.
• Collaborative by nature, building strong relationships across teams.
• Discretion and trust when handling confidential information.

Responsibilities

• Manage a complex calendar, coordinate team syncs, meetings, and events.
• Lead international travel planning with multi-destination itineraries across time zones.
• Prepare agendas, gather materials, track actions, and support decks.
• Serve as a liaison between the executive, internal teams, partners, and customers.
• Provide in-office support for the Singapore hub, onsite 3 days per week.
• Assist with ad hoc projects to drive progress and structure.

Job description

Why Harvey

At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.

This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched.

Our team moves fast, takes ownership, and is deeply committed to the mission — operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.

At Harvey, the future of professional services is being written today — and we’re just getting started.

Role Overview

Harvey is seeking a highly organised, proactive, and resourceful Executive Assistant to support our VP, APAC. The ideal candidate brings a “no task too big, no task too small” mindset, exercises sound judgment, and thrives in fast-paced, dynamic environments. This role requires someone who can seamlessly partner with the VP and team members across Harvey, operate autonomously to maintain business momentum and team culture, and consistently demonstrate exceptional discretion, adaptability, and resilience.

What You’ll Do

• Keep operations running seamlessly on time—balancing rigorous business execution with a strong commitment to team culture, connectivity, and morale
• Serve as a reliable, autonomous anchor for the team, ensuring full momentum during the executive's frequent travel periods
• Take the lead on complex international travel planning, creating efficient, highly coordinated multi-destination itineraries that minimize friction across time zones
• Manage a complex calendar, coordinating team syncs, customer and prospect meetings, and company events
• Act as the go-to connector between your executive and internal teams, partners, and customers, ensuring communication is seamless and timely
• Own preparation efforts: draft agendas, compile materials, track action items, and follow up to maintain momentum
• Handle sensitive information with care, exercising sound judgment and a high level of discretion
• Jump in on ad hoc projects, bringing structure, driving progress, and getting things done
• Support presentation and deck preparation as needed, from formatting to content coordination, ensuring executives are set up for success
• Pitch in on general office and administrative support for our Singapore office and across our APAC hubs; no task is too small when it helps the team thrive

What You Have

• Proven experience as an Executive Assistant supporting Director- or VP-level leaders in a high-growth environment
• Strong organisational and judgment skills, with the ability to prioritise, solve problems, operate independently in ambiguous situations, and make clear and confident decisions on behalf of the executive
• A proactive and adaptable mindset, with a knack for anticipating needs and taking initiative
• Excellent written and verbal communication skills, including the ability to craft high-quality, executive-level messaging
• Professionalism and strong executive presence, with the ability to build credibility and effectively engage senior leaders and external stakeholders globally
• A collaborative, team-oriented approach, focused on building strong relationships across Harvey
• Discretion and trustworthiness when handling confidential information

This is an in-office role based in Singapore, with an expectation of being onsite at least three days per week, and additional days as needed based on business priorities.

Depending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Notices here.

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Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing [e-mail]