Executive Assistant and Office Manager

Michael Page International Pte Ltd; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

Michael Page International Pte Ltd in Singapore seeks an experienced executive assistant to provide high-level administrative support to senior executives. The role includes calendar management, meeting coordination, governance tasks, and interactions with government entities.

You will handle confidential information, assist with onboarding, and help organize events and internal communications in a fast-paced environment.

Qualifications

• Experience providing high-level administrative support to senior executives.
• Proficiency in calendar management and meeting coordination.
• Familiarity with governance tasks, documentation, filings and compliance calendars.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management and meeting coordination.
• Coordinate with corporate secretarial vendors on governance tasks such as documentation, filing deadlines, board materials, and compliance calendars.
• Support interactions with government entities, including gathering documentation, preparing submissions, and coordinating follow-ups for grants and regulatory requirements.
• Monitor government policies, new grant opportunities, and regulatory updates, keeping executives informed.
• Manage correspondence, prepare reports, and handle confidential information with discretion.
• Support basic HR operations including onboarding/offboarding and CPF contributions.
• Implement office policies and procedures to ensure smooth operations.
• Facilitate communication between departments and external stakeholders.
• Assist in organizing company events and meetings for seamless execution.
• Perform additional administrative tasks as required to support business operations

Skills

Executive support

Calendar management

Vendor coordination

Communication

Tools

Microsoft Office

Document management

Job description

Key Responsibilities:

• Provide high-level administrative support to senior executives, including calendar management and meeting coordination.
• Coordinate with corporate secretarial vendors on governance tasks such as documentation, filing deadlines, board materials, and compliance calendars.
• Support interactions with government entities, including gathering documentation, preparing submissions, and coordinating follow-ups for grants and regulatory requirements.
• Monitor government policies, new grant opportunities, and regulatory updates, keeping executives informed.
• Manage correspondence, prepare reports, and handle confidential information with discretion.
• Support basic HR operations including onboarding/offboarding and CPF contributions.
• Implement office policies and procedures to ensure smooth operations.
• Facilitate communication between departments and external stakeholders.
• Assist in organizing company events and meetings for seamless execution.
• Perform additional administrative tasks as required to support business operations