Executive Assistant

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SCIENTEC CONSULTING PTE. LTD. in Singapore seeks an experienced Executive Assistant to support senior leadership with calendar management, travel planning, and board communications.

You will coordinate schedules, prepare briefings, and act as a reliable liaison across internal teams. The role requires discretion, strong organizational skills, and the ability to handle confidential information. You will arrange meetings, supervise logistics for events, and maintain orderly documentation and

Qualifications

Responsibilities

• Manage and coordinate senior leadership schedules, including appointments and meetings.
• Screen calls, manage correspondence, coordinate follow-ups, and facilitate communication with stakeholders.
• Arrange domestic and international travel, flights, accommodation, visas, and itineraries.
• Prepare briefing notes, presentations, reports, agendas, meeting minutes, and other correspondence.
• Coordinate logistics for leadership meetings, offsites, board meetings, and other senior engagements.
• Handle sensitive information with discretion, professionalism, and integrity.
• Maintain executive documentation and filing systems, coordinate expense submissions, and provide general administrative support.

Job description

Calendar & Schedule Management: Manage and coordinate the daily schedules of senior leadership, including appointments, meetings, and priorities, ensuring effective time management.

Communication & Stakeholder Coordination: Serve as a key point of contact, screen calls, manage correspondence, coordinate follow-ups, and facilitate communication with internal and external stakeholders.

Travel Coordination: Arrange domestic and international travel, including flights, accommodation, visas, ground transportation, and detailed itineraries.

Document Preparation: Prepare and coordinate senior-level materials, including briefing notes, presentations, reports, agendas, meeting minutes, and other correspondence.

Meeting & Event Coordination: Coordinate logistics for leadership meetings, offsites, corporate events, board meetings, and other senior management engagements.

Confidentiality & Information Management: Handle sensitive and confidential information with a high degree of discretion, professionalism, and integrity.

Administrative Support: Maintain executive documentation and filing systems, coordinate expense submissions, and provide general administrative support to senior leadership.