Executive Assistant

RENCI; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

RENCI is seeking an Executive Assistant to support the Executive and ensure administrative and clerical services for the Psychosocial Services department. The role includes collating updates for committees, managing office systems, and coordinating government payout applications.

The ideal candidate will have 3–5 years of admin experience, preferably in healthcare or social services, and strong interpersonal communication skills, with proficient Microsoft Office usage.

Qualifications

• GCE O Levels or higher required.
• Minimum 3–5 years of administrative experience, preferably in healthcare or social services.
• Strong interpersonal communication skills.
• Proficient in Microsoft applications.

Responsibilities

• Collate and submit timely updates and reports to relevant committees, authorities or agencies.
• Manage office systems, equipment, supplies and stock levels incl. procurement, maintenance and repairs.
• Provide secretarial support for meetings including financial assistance/departmental/other meetings.
• Prepare data, documents and templates for means tests, monitor deadlines and assist data-entry.
• Coordinate residents’/patients’ applications for government payout.

Skills

Interpersonal communication

Secretarial support

Education

GCE O Levels and above

Tools

Microsoft Office

Job description

Job Responsibilities

The Executive Assistant supports the Executive to ensure the provision of administrative and clerical support for effective and efficient operations of the Psychosocial Services department.

• Collate and submit timely updates and reports to relevant committees, authorities or agencies.
• Responsible for all office systems, equipment, supplies and stationeries, including procurement, maintenance, repairs and stock level.
• Assist in coordinating and providing secretarial support for financial assistance/departmental/other meetings.
• Assisting to conduct means test reviews by making all necessary preparations to initiate and complete the exercise. This may include preparing all relevant data, documents, correspondence letter templates for vetting and mailing, monitoring deadlines, data-entry into the systems, checking, collating subsidy outcome for submission, etc.
• Coordinating residents’/patients’ applications for government payout.

• GCE “O” Levels and above
• Minimum 3–5 years of administrative experience, preferably in a healthcare or social service setting
• Good interpersonal communication skills
• Proficient in Microsoft applications