Executive Assistant

BDx Data Centers; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

BDx Data Centers is seeking a proactive Executive Assistant to support the CEO and C-suite across Asia-Pacific operations. You will manage complex calendars, coordinate international travel, and handle high-level communications with discretion.

The role requires at least five years of experience supporting senior executives, strong organization, and the ability to work across multiple time zones in a fast-paced environment.

Qualifications

• Diploma in Business Administration or related discipline.
• Minimum 5 years of experience supporting a CEO or C-suite executives.
• Experience in a fast-paced global environment is preferred.
• Strong attention to detail and communication skills.
• Ability to manage multiple priorities across time zones.

Responsibilities

• Provide comprehensive administrative support to the CEO and executive team.
• Coordinate complex calendars, travel, and expense claims.
• Screen and prioritize communications for timely response.
• Arrange domestic and international travel logistics and itineraries.
• Maintain confidentiality and professional discretion at all times.
• Support office administration and vendor management as required.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Multitasking

Communication

Team coordination

Problem solving

Education

Diploma in Business Administration

Tools

Microsoft Office

Outlook

Teams

Job description

BDx Data Centers is an AI-ready digital infrastructure platform operating across Asia-Pacific, with data centers in Singapore, Indonesia, Hong Kong, and Taiwan, and new markets in development. We deliver the powered, cooled, and connected capacity customers need to scale AI, cloud, hyperscale, and enterprise workloads across the region.

Our platform brings together secured power access, high-density design, advanced cooling capabilities, interconnection, and local market execution to accelerate delivery from grid connection to live workload. With 1.2GVA+ of secured grid capacity and a platform spanning campuses, hyperscale facilities, colocation, and edge infrastructure, BDx is built to support the next generation of digital growth.

Backed by I Squared Capital, BDx is transformed for AI and proven at speed.

For more information, visit www.bdxworld.com.

ROLE SUMMARY

We are seeking a positive, proactive and collaborative individual to join our dynamic team. This role serves as a trusted partner ensuring the C-suite’s priorities are effectively managed while maintaining the highest standard of professionalism, confidentiality and operational excellence.

The EA acts as the primary point of contact for internal and external stakeholders on matters relating to the C-suite. This role requires exceptional organizational skills, discretion and the ability to problem-solve and work independently in a fast-paced innovative environment.

DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative support to C-suite including but not limited to, management of complex calendars, priorities, travel bookings, and expense claims submission.
• Coordinate meetings and communications among the executive leadership team.
• Screen and prioritise communications, ensuring urgent matters receive prompt attention.
• Manage and coordinate domestic and international travel, including logistics and itineraries for C-suite and teams.
• Respond promptly to urgent or last-minute travel changes, including those occurring outside normal office hours when required.
• Ensure efficient administration of executives’ travel booking workflows and approvals.
• Handle highly sensitive information with the highest level of professionalism and confidentiality.
• Ensure compliance with corporate governance standards and company policies.
• Exercise sound judgement and maintain professionalism in all matters involving the CEO and executive leadership team.
• Support office administration and other administrative duties assigned by Management, including but not limited to, ordering of office supplies, business name cards, invoice processing, visitor management and office maintenance.

QUALIFICATION

• Diploma in Business Administration or a related discipline.
• Minimum 5 years of experience supporting a CEO or C-suite executives.
• Experience in a fast-paced diverse global environment or high growth organization is preferred.
• Strong attention to details, communication and interpersonal skills.
• Excellent organizational and time management skills to meet deadlines.
• Strong analytical and problem-solving skills.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and manage multiple priorities and tight timelines across multiple time zones.
• Flexible to support urgent business requirements outside normal office hours including weekends when necessary.
• Experience handling invoice processing and expense management.
• Strong team-player attitude with the ability to build trust, support colleagues and contribute positively to the shared objectives.
• Flexible, approachable, and willing to assist whenever needed to ensure team success.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams).

At BDx, we believe that our success lies in the hands of our talented and dedicated employees. Together, we are shaping the future of the data center industry and making a positive impact on the world.