Executive - Apparel Coordinator

Football Association of Singapore; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

Football Association of Singapore is seeking an Executive, Operations (Apparel Coordinator) to manage day-to-day apparel inventory control, order tracking, and timely distribution of FAS apparel to National Teams, staff and match officials. You will maintain records, coordinate with apparel partners and internal teams, flag risks early and support matchday operations.

The role requires a diploma or degree in a related field and 1–2 years of experience in inventory, logistics, or apparel

Qualifications

• Diploma or degree in Supply Chain, Logistics, Retail Management, Operations Management, Business preferred.
• 1-2 years of relevant experience in inventory management, logistics, supply chain, apparel fulfilment or operations coordination.
• Strong attention to detail with high accuracy in inventory management and documentation.
• Well-organised, proactive and able to manage multiple priorities, meet deadlines and work independently.
• Good communication and interpersonal skills to coordinate with internal stakeholders, suppliers and external partners.
• Proficient in Microsoft Office, particularly Excel; familiarity with inventory management systems is an advantage.

Responsibilities

• Maintain accurate inventory records, including stock levels by size, issuance, returns, transfers, exchanges, replacements, samples and approved write-offs.
• Conduct regular stock takes and cycle counts; investigate discrepancies and recommend corrective actions.
• Monitor stock levels, anticipate demand and recommend replenishment ahead of competitions, tours and events.
• Coordinate apparel orders and replenishment with apparel partners and approved partners per policies.
• Monitor supplier lead times, follow up on deliveries and highlight risks.
• Verify received goods against orders and resolve shortages and discrepancies.
• Coordinate logo embellishment and printing requirements with vendors and internal departments.
• Coordinate sizing exercises and consolidate confirmed apparel requirements from relevant departments.
• Manage apparel allocation, packing, issuance and handovers to National Teams, referees, staff within timelines.
• Update stakeholders on order status and flag incomplete or late requests.
• Support matchday and event operations, including logistics coordination and on-site requirements.
• Assist with supplier coordination, quotations and procurement administrative matters.
• Monitor assigned tasks and escalate critical issues with proposed solutions.

Skills

Inventory management

Logistics coordination

Microsoft Excel

Communication skills

Education

Diploma or degree in Supply Chain, Logistics, Retail Management, Operations Management, Business

Tools

Job description

Job Summary

The Executive, Operations (Apparel Coordinator) is responsible for day-to-day apparel inventory control, order and fulfilment tracking, and timely distribution of FAS apparel to National Teams, match officials and staff. Working under the guidance of the Assistant Manager, Operations, the role maintains accurate records, coordinates with apparel partners and internal departments, flags risks early, and supports matchday and event operations as required.

Key Responsibilities

Inventory Management

• Maintain accurate inventory records, including stock levels by size, issuance, returns, transfers, exchanges, replacements, samples and approved write-offs. stock registers, size-level inventory, issuance and return logs for apparel and related equipment.
• Conduct regular stock takes and cycle counts; investigate discrepancies and recommend corrective actions.
• Monitor stock levels, anticipate demand and; recommend replenishment ahead of competitions, tours and events.

Apparel Planning, Ordering and Vendor Coordination

• Maintain consolidated apparel requirements and fulfilment tracker covering requesting teams, sizes, quantities, stock availability, order status, delivery dates and outstanding actions.
• Coordinate apparel orders and replenishment with apparel partners and other approved partners in accordance with FAS policies and processes.
• Monitor supplier lead times, follow up on outstanding deliveries and highlight risks.
• Verify received goods against approved orders and resolve or elevate shortages and discrepancies.
• Coordinate FAS logo embellishment with appointed vendors. Liaise with departments on team-specific printing requirements, while the respective departments retain ownership of their specifications, approvals and printing arrangements unless otherwise agreed.

Distribution and Departmental Coordination

• Coordinate sizing exercises and consolidate confirmed apparel requirements from relevant departments.
• Manage apparel allocation, packing, issuance and handovers to National Teams, referees, Coach Education and staff within agreed timelines, ensuring proper acknowledgement and accurate distribution records.
• Update relevant stakeholders on order status, constraints and delivery timelines and flag incomplete or late requests.

Matchday and General Operations Support

• Support matchday and event operations, including logistics coordination, venue readiness checks and on‑site requirements, working closely with the team and other stakeholders.
• Assist with supplier coordination, quotations and procurement-related administrative matters.
• Monitor assigned operational tasks, report issues promptly and elevate critical matters with proposed solutions.

Job Requirements

• Diploma or degree in Supply Chain, Logistics, Retail Management, Operations Management, Business or a related discipline is preferred. Candidates with relevant practical experience will also be considered.
• 1-2 years of relevant experience in inventory management, logistics, supply chain, apparel fulfilment or operations coordination. Experience in sports apparel, retail or event operations would be an advantage.
• Strong attention to detail, with a high level of accuracy, accountability and ownership in inventory management and documentation.
• Well‑organised, proactive and able to manage multiple priorities, meet deadlines and work independently.
• Good communication and interpersonal skills, with the ability to coordinate effectively with internal stakeholders, suppliers and external partners.
• Proficient in Microsoft Office, particularly Excel. Familiarity with inventory management systems is an advantage.
• Willing to support matchday and event operations, including working evenings, weekends and public holidays when required.