Executive and Business Process Admin

YOKOGAWA ENGINEERING ASIA PTE LTD; Singapore; On-site; SGD 100,000 - 150,000; Full time

Job summary

Yokogawa Engineering Asia Pte Ltd is seeking an experienced executive administrator to support the Regional Vice President. You will manage calendars, travel, meetings, and executive communications while coordinating regional governance, dashboards, and reporting.

Ideally, you have 8+ years in executive administration, experience with SharePoint, SAP Concur, and Salesforce CRM, and a background in multinational settings.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, or related discipline.
• Minimum 8 years of executive administration experience.
• Minimum 3 years of business operations, sales operations, or process administration experience.
• Proven experience supporting a Regional Director, Vice President, General Manager, or equivalent senior executive.

Responsibilities

• Provide comprehensive administrative support to the Vice President, including calendar management, travel coordination, meeting scheduling, and executive communications
• Organize leadership meetings, customer visits, business reviews, and corporate events
• Prepare agendas, minutes, presentations, reports, and leadership materials while maintaining confidentiality and professionalism
• Manage travel expenses, visa applications, executive records, and document repositories
• Coordinate regional sales governance activities, including opportunity reviews, pipeline management, and forecast tracking
• Consolidate sales, service, and marketing reports and prepare management dashboards and executive summaries
• Monitor business performance against KPIs and support annual planning, budgeting, and forecasting activities
• Maintain SOPs, process documentation, organizational charts, and reporting standards to ensure process consistency and effective document control
• Support sales forecasting, revenue tracking, and performance reporting across the region
• Administer CRM processes, ensuring data quality, compliance, pipeline hygiene, and user adoption
• Develop dashboards, business analyses, and executive reports to support strategic decision-making
• Provide market, customer, and competitor insights to support business growth initiatives
• Support the implementation and administration of regional policies, governance frameworks, and approval processes
• Coordinate internal and external audits, maintain audit documentation, and monitor corrective action plans
• Ensure compliance records are maintained accurately and support continuous improvement initiatives arising from audit findings

Skills

Executive support

Calendar management

Travel coordination

Meeting scheduling

Communication

Education

Bachelor's Degree in Business Administration / Management / Finance

Tools

SharePoint

SAP Concur

Salesforce CRM

Job description

Job Description

• Provide comprehensive administrative support to the Vice President, including calendar management, travel coordination, meeting scheduling, and executive communications

• Organize leadership meetings, customer visits, business reviews, and corporate events

• Prepare agendas, minutes, presentations, reports, and leadership materials while maintaining confidentiality and professionalism

• Manage travel expenses, visa applications, executive records, and document repositories

• Coordinate regional sales governance activities, including opportunity reviews, pipeline management, and forecast tracking

• Consolidate sales, service, and marketing reports and prepare management dashboards and executive summaries

• Monitor business performance against KPIs and support annual planning, budgeting, and forecasting activities

• Maintain SOPs, process documentation, organizational charts, and reporting standards to ensure process consistency and effective document control

• Support sales forecasting, revenue tracking, and performance reporting across the region

• Administer CRM processes, ensuring data quality, compliance, pipeline hygiene, and user adoption

• Develop dashboards, business analyses, and executive reports to support strategic decision-making

• Provide market, customer, and competitor insights to support business growth initiatives

• Support the implementation and administration of regional policies, governance frameworks, and approval processes

• Coordinate internal and external audits, maintain audit documentation, and monitor corrective action plans

• Ensure compliance records are maintained accurately and support continuous improvement initiatives arising from audit findings

Job Requirements

• Bachelor's Degree in Business Administration, Management, Finance, or a related discipline

• Minimum 8 years of executive administration experience

• Minimum 3 years of business operations, sales operations, or process administration experience

• Proven experience supporting a Regional Director, Vice President, General Manager, or equivalent senior executive

• Experience working in a regional or multinational organization is preferred

• Experience using SharePoint, SAP Concur and Salesforce CRM

Yokogawa is an Equal Opportunity Employer.Yokogawa wants a diverse, equitable and inclusive culture.We willactively recruit, develop, and promote people from a variety of backgrounds whodiffer in terms of experience, knowledge, thinking styles, perspective,cultural background, and socioeconomic status.We will notdiscriminate based on race, skin color, age, sex, gender identity andexpression, sexual orientation, religion, belief, political opinion,nationality, ethnicity, place of origin, disability, family relations or anyother circumstances. Yokogawa values differences and enables everyone tobelong, contribute, succeed, and demonstrate their full potential.